Best coaching scheduling software

Build an automated, seamless online scheduling process for your coaching business with an easy, reliable scheduling software.

Replace back-and-forth forth emailing with automated online booking

Whether you are a career coach or business advisor, CozyCal lets you create a customized booking page that displays your coaching services, takes client bookings 24/7, and saves time so you can focus on helping clients.

Capture quality leads right on your website

Install CozyCal's plugin on your website to capture quality leads and increase client conversion. Clients can schedule coaching sessions anytime, anywhere without contacting you directly for your availability.

Share the booking page link to make booking easy

Share your booking page's URL in text messages, emails and social media channels to maximize bookings and streamline the client intake process. Individual service booking links can also be shared for quick booking.

Sync with external calendars to keep your schedule updated

Connect with Google calendar or Outlook calendar to keep your availabilities up to date and not worry about double bookings or missed appointments.

Customize intake form to collect information

Create unlimited questions on the intake form to collect important client information to better prepare for appointments ahead of time. Information collected are sent to your Google calendar or Outlook calendar to keep you informed.

Send white label automatic email notifications

Send automatic white label confirmation, reminder and cancellation email notifications from your business's own domain to keep booked guests informed and reduce no shows. Feel free to customize content and timing of the email notifications based on your needs.

Set up an efficient scheduling flow for your consulting firm

If you have a team of coaches, you can get a bird's eye-view of all scheduled bookings by filtering team members, and manage others' availabilities flexibly.

Manage event settings and your firm's team availability

Configure availabilities of different coaching services by setting event duration, padding time, and booking window. Team availabilities can be easily updated by admins who can invite or remove team members anytime.

Enable booking requests and control who you want to meet

Review coaching session requests first before manually approve or decline the requests to filter unwanted bookings. Request and pending emails can be customized to better inform guests of your decision.

Customize CozyCal to fit your coaching team's scheduling needs

Auto-assign bookings to your team's coaches in a round-robin manner or give clients the freedom to pick the coach they prefer to meet.

One-on-one meetings with select coaches

Coaches have the flexibility to personalize their own booking pages or add availabilities to shared team service offerings. Clients can click into each coach's calendar, view their schedule, and book with the coach that works the best for them.

Host group meetings to grow your client base

A time slot can accept bookings from up to 500 guests, which makes it easy to host group coaching sessions, education webinars, or industry conferences. Content and timing of reminder emails can be customized to to inform attendees in a timely manner.

Power up your coaching scheduling software with integrations

Connect CozyCal with products you already use to create automated workflows that increase efficiency and create a smooth scheduling experience for clients.

Schedule virtual meetings with just one click

Offer virtual coaching appointments that clients can join wherever they are. Through Zoom or Google Meet integration, unique virtual meeting links are generated and shared with guests in email notifications and event calendar description.

Connect with Stripe to charge payments

Connect with Stripe, set pricing for coaching services and collect payments right on your booking page securely and seamlessly.

A scheduling app that drives growth for your coaching business

Auto-timezone detection

Clients who are based in a different timezone from you can view and schedule coaching sessions either at their local timezone or in your timezone, without confusion.

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Package booking

Sell coaching services in packages, offer discounts on bulk purchase sessions, and get paid for multiple appointments in advance.

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SMS reminder

Remind guests of scheduled events with automated SMS text messages to reduce no shows (limited to US and Canada).

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Client database

Search scheduled guests, track booking history, and export client contact list for newsletter emailing or data analytics all through a centralized client database.

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“CozyCal has helped my team convert 50% more customers through the website. It frees up more time for my team to talk to clients on the phone. It's super easy to install and use. I highly recommend it.”

Chris Fawcett
Third Marble Marketing

“Our team at What Works love CozyCal. Compare to other scheduling software, it's so simple, straightforward and beautiful. We use CozyCal to book podcast recordings and chat sessions. When we switched over from Acuity to CozyCal for scheduling, it felt great."

Shannon Paris
What Works

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