Delightfully simple coworking space scheduling software

Give community members the freedom to self-book rooms or desks in your coworking space with a delightful, all-in-one scheduling software.

Customize your own coworking space scheduling flow

Whether your coworking space provides rental for meeting rooms, hot desks, or shared equipment, create a customized scheduling flow that showcases your space and empowers clients to self-book spaces.

Empower clients to self-schedule spaces

‍Embed "Book Now" button or any custom buttons on your coworking space's website to enable clients to self-book rooms and desks at their convenience. Streamline the room scheduling flow, eliminate friction and foster collaboration.

Share booking page links to accept bookings from multiple channels

Share booking page and specific space URLs with clients in text messages, emails and social media platforms to set up drop-in sessions or recurring room bookings. Reduce time spent on manual scheduling so you can focus on delivering a great workplace experience.

Keep your coworking space schedule updated

Connect with Google calendar or Outlook calendar to sync your coworking space availability across all calendars in real-time, eliminate double-bookings and manage room scheduling easily.

Customize intake form to collect booking information

Customize intake form collect room booking data such as number of attendees and space amenity requirements to better help prepare the space for clients. Export intake form information to spreadsheets or CRMs through Zapier to manage client database.

Send white label automatic email notifications to keep booked clients informed

Send customized white label confirmation, reminder and cancellation email notifications from your coworking space's own email domain to keep booked clients informed and reduce no shows. Booked clients can cancel and reschedule booked space on their own without contacting you.

Control how your coworking space gets booked with flexibility

Track scheduled rooms and desks on the admin dashboard, manage space availability flexibly, and allocate space resources more efficiently.

Manage space settings and availability

Configure space and room availability through event duration, padding time, and booking window flexibly. Add regular working hours or specific date and time slots to control when space can be booked. Use round-robin scheduling to automatically assign hot desks in a rotating order.

Manually approve or decline space booking requests

If you offer drop-in sessions for non-members, you can reduce no shows by first reviewing guest profiles and booking requests, then manually approve or decline booking requests. Request pending and decline emails can be customized to better inform clients of your decision.

Power up your coworking space scheduling software with integrations

Integrate CozyCal with apps your are already using to create automated workflows that increase efficiency, reduce administrative friction and foster a strong coworking community.

Integrate with 1,000+ apps through Zapier

Connect CozyCal with 1,000+ apps through Zapier to automate workflows and create the most efficient co-working space scheduling process.

Accept online payments securely through Stripe

Connect with Stripe, and set pricing to collect payments for your space bookings securely and seamlessly. You can charge security deposits to discourage no-shows and last minute cancellations. Coupons can also created to offer discounts.

A scheduling app that takes care of scheduling for your coworking space

Auto-timezone detection

Got clients who are booking from a different timezone in advance? No worries. CozyCal can detect timezone difference automatically so clients can schedule space bookings either at their local timezone or in your timezone.

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Package booking

Offer discounts on bulk purchase sessions, and get paid for multiple space bookings in advance.

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SMS reminder

Remind students of scheduled rooms and events with automated SMS text messages to reduce no shows (limited to US and Canada only).

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Client database

Search client details, track space booking history, and export client contact list for newsletter emailing through a centralized client database.

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“For me, CozyCal's SOO easy to use as a scheduling software. The set up was a breeze. Integrating it to the website was easy. From the customers appearance (those who visit my website to schedule), CozyCal looks very clean. Very user-friendly appointment scheduler.”

Ryan Lawlor
Blaire Upper Cervical Chiropractor

“Our team at What Works love CozyCal. Compare to other scheduling software, it's so simple, straightforward and beautiful. We use CozyCal to book podcast recordings and chat sessions. When we switched over from Acuity to CozyCal for scheduling, it felt great."

Shannon Paris
What Works

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