Question 1

What is resource booking?

Accepted Answer

Resource booking is the process of reserving and scheduling resources like meeting rooms, equipment, co-working spaces, or studio time in advance. CozyCal streamlines this by letting you consolidate multiple resources under one account, automatically manage availability, and accept bookings 24/7 through your website.
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Click here to learn more about streamlining resource booking.

Question 2

What types of resources can I manage with CozyCal?

Accepted Answer

All resources can be managed from a single CozyCal account with individual or pooled availability. You can manage any type of bookable resource including: meeting rooms and conference spaces, co-working desks and office spaces, studio time (photo, music, dance, etc.), equipment rentals (cameras, tools, vehicles), sports facilities and courts, and treatment rooms and medical spaces.

Question 3

What is round-robin resource booking?

Accepted Answer

Round-robin resource booking automatically distributes bookings evenly across your available resources. CozyCal also supports priority ranking, letting you designate preferred resources to be booked first. This ensures fair distribution, prevents overuse of specific resources, and optimizes utilization without manual intervention.

Question 4

Can I book a resource and a team member together?

Accepted Answer

Yes. This is CozyCal's hybrid booking feature and what makes us unique. Clients can book both a team member (like an attorney or photographer) and a resource (like a conference room or studio space) in a single booking flow. For example, a law firm client can book Attorney Sarah plus Conference Room B in one seamless step. CozyCal automatically checks availability for both, preventing conflicts. This eliminates the need for multiple booking systems and ensures both your people and spaces are coordinated perfectly.

Question 5

Can I require approval before confirming bookings?

Accepted Answer

Yes. With CozyCal's event request feature, you can review each booking request before approving or declining. When a time slot is requested, CozyCal temporarily holds it and removes it from your availability calendar, preventing double bookings while you review. You can then approve or decline directly from your dashboard.

Question 6

Can I collect payments for resource bookings?

Accepted Answer

Yes. CozyCal integrates with Stripe for secure payment processing. You can charge for bookings, offer discount coupons, sell package bookings (multiple sessions at once), and add optional paid extras like equipment add-ons, all processed seamlessly during the booking flow.

Question 7

What calendar integrations does CozyCal support?

Accepted Answer

CozyCal offers two-way sync with Google Calendar and Outlook/Office 365. All bookings automatically appear on your connected calendars, and existing calendar events automatically block availability to prevent double bookings across all your resources.

Question 8

How do I customize my resource booking page?

Accepted Answer

You can fully customize your booking page to match your brand: Add your logo and brand colors, create custom intake forms to collect guest information, set booking rules (duration, advance notice, buffer times), enable or disable specific resources, use white-label options (Plaid plan) to remove CozyCal branding and create a custom domain, and embed the booking widget on your website using in-frame embedding, custom buttons, or a floating button.

Question 9

Can I manage multiple resources from one account?

Accepted Answer

Yes! You get unlimited event types which can represent different resources. You can: create individual booking pages, combine multiple resources on one team booking page, use multi-host collective scheduling to pool availability, and filter and view all bookings by resource from your dashboard.

Question 10

How much does resource scheduling with CozyCal cost?

Accepted Answer

CozyCal offers two tailored plans for resource scheduling: the Pro plan and the Plaid plan. The Pro plan is perfect for individual needs, priced at $20 per month when paid monthly or $15 per month when paid annually.

For studios requiring advanced customization, our Plaid plan encompasses all the Pro plan features plus exclusive white-label options. These options include removing CozyCal branding, creating a custom domain for your booking page, and sending white-label email notifications.

The Plaid plan is priced at $30 per resource per month when paid monthly, or a reduced rate of $25 per resource per month when paid annually.For the full list of the Pro plan's features, see our pricing page.

All plans include a 10-day free trial. You can sign up now to start your free trial.

Question 11

How fast can I get started?

Accepted Answer

The average setup takes just a few minutes. CozyCal is web-based (no software to install), and you can embed the booking widget on your website with one line of code. Need help?

‍Book a demo session and we'll walk you through the setup.

Resource Booking

Create a customized, seamless scheduling experience for booking meeting rooms, co-working spaces or equipment rental.

Create a customized resource scheduling flow

Customize intake form to collect information

Send white label automatic email notifications

Control how your resources get booked

Flexible scheduling options

Approve or decline resource booking requests

Power up resource scheduling with integrations

Easily integrate with 1,000+ apps through Zapier

Connect with Stripe to charge payments for resource scheduling

Questions & Answers

Start receiving more bookings online today!