Best personal training scheduling software

Give your clients the freedom to schedule training sessions with you anytime, anywhere with a delightful, all-in-one scheduling software.

Build a reliable online scheduling flow that takes bookings 24/7

Whether you are a performance personal trainer or a boot camp instructor, create a customized scheduling flow that showcases your training programs and enables clients to self-schedule classes and reduce administrative burden.

Empower clients to self-register classes 24/7
Embed "Book Now" button or any custom buttons on your event website to enable customers to self-book events anytime, anywhere without contacting you directly for your availability. Capture quality leads and boost customer conversion right on your website.
Share booking page links to accept bookings from multiple channels
Share booking page and specific training programs URLs with clients in text messages, emails and social media platforms to set up recurring classes or on-demand training bootcamps. Save time so you can focus on making real results happen for your clients.

Keep your personal trainer's schedule updated across multiple calendars

Connect with Google calendar or Outlook calendar to sync your training availability across all calendars in real-time, eliminate double-bookings and manage class scheduling easily.

Customize intake form to collect client information
Customize intake form to collect class registration data including client contact details, fitness level, and desired fitness goals to build programs that's tailored to clients' goals. Export intake form information to spreadsheets or CRMs through Zapier to manage client database.
Send white label automatic email notifications to keep clients informed
Send customized white label confirmation, reminder and cancellation email notifications from your own email domain to keep booked clients informed and reduce no shows. Booked students can cancel and reschedule training sessions on their own without contacting you.

Control how your personal trainers gets booked with flexibility

Track scheduled sessions across the entire team on the admin dashboard, manage trainer availability flexibly, and allocate staff resources more efficiently.

Manage class settings and team availability
Configure your personal training programs' settings through event duration, padding time, and booking window. As the admin, team availabilities can be updated flexibly. Individual trainers on the team have the freedom to edit their own course offerings and availability settings.
Manually approve or decline class requests
Reduce no shows by first reviewing client profiles and booking requests, then manually approve or decline event requests. Request pending and decline emails can be customized to better inform clients of your decision.

Customize CozyCal to fit your team's scheduling needs

With multiple personal trainers, booked sessions can be auto-assigned to staff in a round-robin manner or let clients select a specific trainer.

Host one-on-one training sessions or group classes
Trainers can create personal booking pages or add availabilities to the team-wide booking page. Clients can check each trainer's availability and pick a time slot that works best for them. You can also host group events such as virtual cohort lessons, group personal training sessions or high-performance training bootcamps and that allow multiple attendees to join.
Boost revenue by selling packaged training sessions
Create packages of one or multiple training sessions at a discounted rate and get paid in lump-sum in advance. Customize package receipt to thank clients, and reward your most loyal clients with special promotion packages.

Power up your personal training scheduling software with integrations

Connect CozyCal with apps your are already using to create automated workflows that increase efficiency, reduce overhead and foster a tight training community.

Offer virtual personal training sessions with just one click
Automatically create video links for virtual classes through Zoom or Google Meet and make it easy for clients to take their training anywhere. Meeting links are shared with booked clients in email notifications and event calendar description for them to join with just one click.
Accept online payments securely through Stripe
Maximize revenue potential by connecting with Stripe, and set pricing to collect payments right on your booking page securely and seamlessly. You can charge security deposits to discourage no-shows and last minute cancellations. Coupons can also created to offer course discounts.

A scheduling app that takes care of scheduling for your personal training business

Auto-timezone detection
Got clients who are booking from a different timezone? No worries. CozyCal can detect timezone difference automatically so clients can schedule appointments either at their local timezone or in your timezone.
Redirect page
Automatically redirect booking clients to another page (a customized thank you page) for scheduled training sessions, and track site usage and customer conversions.
SMS reminder
Remind students of scheduled training sessions and events with automated SMS text messages to reduce no shows (limited to US and Canada only).
Client database
Search client details, track class booking history, and export client contact list for newsletter emailing through a centralized client database.
“For me, CozyCal's SOO easy to use as a scheduling software. The set up was a breeze. Integrating it to the website was easy. From the customers appearance (those who visit my website to schedule), CozyCal looks very clean. Very user-friendly appointment scheduler.
“Our team at What Works love CozyCal. Compare to other scheduling software, it's so simple, straightforward and beautiful. We use CozyCal to book podcast recordings and chat sessions. When we switched over from Acuity to CozyCal for scheduling, it felt great."
4.5 on
5.0 on
4.5 on

Start receiving more bookings online today!

Enjoy a 10-day free trial with all the features. No credit card required.
Sign up