Question 1

What can schools use CozyCal for?

Accepted Answer

CozyCal helps schools streamline scheduling for parent-teacher conferences, campus tours, educational workshops, staff meetings, student coaching sessions, and school events. It's designed to reduce administrative burden by letting guests self-schedule and automating confirmations and reminders.

Question 2

How does CozyCal help with parent-teacher conferences?

Accepted Answer

Parents can view each teacher's availability and book their own conference slots through your booking page—no more paper sign-up sheets or back-and-forth emails. Teachers set their available times, and CozyCal handles the rest: confirmations, reminders, and calendar updates. A single time slot can also accommodate group conferences with multiple attendees if needed.

Question 3

Can CozyCal handle large-scale school events or conferences?

Accepted Answer

Yes. CozyCal supports up to 500 attendees per time slot, making it suitable for workshops, orientations, and large group sessions. For events requiring multiple staff members, you can pool availability across hosts using multi-host collective scheduling—guests see combined availability and book a time that works for everyone involved. Real-time calendar syncing prevents double-bookings, and automated confirmations and reminders keep both staff and attendees informed.

Question 4

Can parents and students select a specific teacher?

Accepted Answer

Yes. Teachers can create personal booking pages or add their availability to a school-wide booking page. Parents and students can then check each teacher's schedule and pick a time that works for both parties. Alternatively, you can use round-robin scheduling to automatically distribute bookings evenly across available teachers.

Question 5

Can booking guests add other recipients to meeting notifications?

Accepted Answer

Yes. When booking, guests can add additional email recipients to the scheduled meeting. This is useful when both parents want to receive confirmation and reminder emails, or when multiple family members or staff need to stay informed about the booking.

Question 6

Can we collect information from parents or attendees before meetings?

Accepted Answer

Yes. Customizable intake forms let you gather details during booking—such as student name, topics to discuss, or special requests. This information syncs to the calendar event and is stored in your client database, helping teachers prepare for each meeting.

Question 7

Can school administrators manage all bookings in one place?

Accepted Answer

Yes. Admins get a bird's-eye view of all scheduled events, can filter by teacher, cancel or reschedule meetings, and allocate teaching resources more efficiently. Individual teachers also have the freedom to edit their own availability and event settings.

Question 8

Does CozyCal integrate with other tools our school uses?

Accepted Answer

CozyCal integrates with Google Calendar, Outlook Calendar, Zoom, Google Meet, Stripe (for paid events or workshops), Google Analytics, and Zapier. Through Zapier, you can connect CozyCal with other apps your school already uses to automate workflows and reduce manual tasks.

Best school scheduling software

Empower students, parents and teaching staff to schedule events and meetings anytime, anywhere with a delightful, all-in-one scheduling software.

Build a simple to use scheduling flow to run school events

Let students and parents self-schedule meetings around the clock

Share booking page links to accept bookings from multiple channels

Stay organized by keeping your schedule updated across multiple calendars

Collect guest information through intake form

Send white label automatic email notifications to keep guests informed

Control how your school and teachers are booked

Manage event settings and team availability

Manually approve or decline appointment requests

Customize CozyCal to fit your school's scheduling needs

One-on-one appointments with select teachers

Host group events by accepting multiple bookings

Power up your school scheduling software with integrations

Offer virtual sessions with just one click

Accept online payments securely through Stripe

Questions & Answers

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