Delightfully simple tour scheduling software

Empower clients to book tours anytime, anywhere with a delightful, all-in-one scheduling software.

Streamline your tour agency's scheduling flow and maximize bookings

Whether you are offering city bike tours or luxury train journeys, create an automated scheduling flow that showcases your tour options, enables clients to self-book tours, and purchase tickets at their convenience.

Empower clients to book tours on their own

‍Embed "Book Now" button or any custom buttons on your tour agency's website to enable customers to self-book tours anytime, anywhere without contacting you directly for your availability. Capture quality leads and boost client conversion right on your website.

Share booking page links to accept tour bookings from multiple channels

Share booking page and specific courses URLs with clients in text messages, emails and social media platforms to promote upcoming tours. Save time, reduce administrative burden so you can focus on delivering an unforgettable experience to clients.

Keep your tour schedule updated across multiple calendars

Connect with Google calendar or Outlook calendar to sync your tour schedule and availability across all calendars in real-time, eliminate double-bookings and manage tour sessions booking easily.

Customize intake form to collect information

Customize intake form to collect tour registration information including client contact details and tour-specific requirements to better prepare trips. Export intake form information to spreadsheets or CRMs through Zapier to manage client database.

Send white label automatic email notifications to keep clients informed

Send customized white label confirmation, reminder and cancellation email notifications from your tour business's own email domain to keep booked clients informed and reduce no shows. Booked customers can cancel and reschedule tours following your pre-set booking policies.

Control how your tours get booked with flexibility

Easily track all tour bookings on the admin dashboard, manage tour availability flexibly, and allocate staff resources more efficiently.

Manage availability settings with flexibility

Configure tour events settings through tour duration, padding time, and booking window. Add regular available hours or specific date and time slots to control when trips can be scheduled and maximize bookings.

Manually approve or decline tour requests

Reduce no shows by first reviewing guest profiles and tour booking requests, then manually approve or decline requests. You can customize request pending and decline emails to better inform guests of your decision.

Customize CozyCal to fit your tour agency's scheduling needs

With a team of tour guides, booked trips can be auto-assigned to staff in a round-robin manner or let clients select a specific tour guide of their own preference.

Host private one-on-one tour guide or group tours

Tour guides can create personal booking pages or add availabilities to the team-wide booking page. Clients have the flexibility to check each guide's availability and pick a time slot that works for both parties. You can also host group tours that can schedule up to 500 attendees.

Sell tours in package to boost revenue and keep clients engaged

Create packages of one or multiple tour trips at a discounted rate and get paid for multiple tours at once. You can customize package receipt to thank customers, and reward your most loyal clients by offering different combinations of tour options.

Power up your tour scheduling software with integrations

Connect CozyCal with apps your are already using to create automated workflows that increase efficiency, reduce overhead burden and plan the best excursions for your clients.

Host virtual events with just one click

Host virtual tours that connect with clients around the world. Automatically create videoconference links for virtual travel experience through Zoom or Google Meet. Meeting links are shared with booked customers in email notifications and event calendar description for them to join with just one click.

Accept online payments securely through Stripe

Maximize revenue potential by connecting with Stripe, and set pricing of tour options to collect payments right on your booking page securely and seamlessly. You can charge security deposits to discourage no-shows and last minute cancellations. Coupons can also created to offer tour events discounts.

A scheduling app that takes care of scheduling for your tour agency

Auto-timezone detection

Got guests who are booking from a different timezone? No worries. CozyCal can detect timezone difference automatically so guests can schedule appointments either at their local timezone or in your timezone.

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Redirect page

Automatically redirect booking clients to another page (a customized thank you page) for scheduled tour sessions, and track site usage and customer conversions.

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SMS reminder

Remind attendees of scheduled events with automated SMS text messages to reduce no shows (limited to US and Canada only).

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Student database

Search customer details, track event booking history, and export customer contact list for newsletter emailing through a centralized client database.

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“For me, CozyCal's SOO easy to use as a scheduling software. The set up was a breeze. Integrating it to the website was easy. From the customers appearance (those who visit my website to schedule), CozyCal looks very clean. Very user-friendly appointment scheduler.”

Ryan Lawlor
Blaire Upper Cervical Chiropractor

“Our team at What Works love CozyCal. Compare to other scheduling software, it's so simple, straightforward and beautiful. We use CozyCal to book podcast recordings and chat sessions. When we switched over from Acuity to CozyCal for scheduling, it felt great."

Shannon Paris
What Works

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