(This list is updated on April 19, 2023)
In a world where businesses are turning to software to boost efficiency and cut costs, appointment scheduling apps have become a must-have for smooth operations. Forget the days of playing phone tag or dealing with never-ending email chains just to schedule an appointment. By picking the right scheduling app and booking software that suits your needs, you can create a custom scheduling process that helps you book more clients, save time, and ramp up efficiency.
What is an online appointment scheduling app?
Appointment scheduling apps are practical tools that help clients easily self-schedule appointments, book meetings, and make payments online through a user-friendly interface. Clients can conveniently arrange meetings with you via different channels, including your website, social media platforms, and email campaigns.
These handy apps let you display your services, set flexible availability, adjust event durations, collect client information, and send automated reminders. Additionally, you can customize the scheduling experience to match your branding, ensuring a consistent and approachable experience for your clients.
What are the benefits of an online appointment scheduling app?
Online appointment scheduling apps offer numerous benefits that can help streamline your business operations and improve the overall client experience. The key benefits include:
- Around-the-clock availability - Imagine having a personal assistant who never sleeps, diligently managing your appointments and meetings 24/7. A scheduling app does just that, updating your availability in real-time to eliminate the risk of double-bookings and ensure you never miss a booking from leads and prospects.
- Reduce cost and save time - A scheduling app is a far more cost-effective solution than hiring someone to manually manage your schedule. If you're a solopreneur, the app can drastically cut down the time and effort you'd spend juggling bookings, confirmations, and rescheduling appointments.
- Attract leads through multiple channels - Scheduling apps generate a booking page link that you can easily embed on your website, share in emails and text messages, or add to social media platforms like Facebook and Instagram. This helps you reach and attract more leads from various online sources.
- Payment processing and reduce no-shows - By allowing you to accept deposits or full payments for appointments in a secure manner, scheduling apps help minimize no-shows. When clients make payments during the scheduling process, they're more likely to honor their appointments and avoid last-minute cancellations, ensuring your time is well spent.
What sets a top-notch online scheduling app apart from the rest?
With a multitude of appointment scheduling apps on the market, each app brings its unique feature set tailored to the needs of various business types. A large company hosting internal meetings with multiple employees may require a different type of scheduling software than a small brick-and-mortar business offering recurring bookings.
Regardless of your business type, a high-quality scheduling app should possess these five essential qualities.
- Flexible scheduling and diverse meeting types - A superior scheduling app enables users to create various service types, adjust service offerings' duration, event booking window, padding time, and exercise full control over their schedule. Moreover, it should support diverse appointment types, ranging from one-on-one meetings and group events to recurring sessions. This flexibility caters to diverse business needs, from salespeople offering one-on-one demos to yoga studios selling class packages.
- Customizable settings - An exceptional scheduling app should allow customization of scheduler settings to match your branding and unique requirements. Whether embedding the app on websites or sharing a custom booking page link on social media platforms, customization features should enable auto timezone detection and service description edits. Additionally, a top scheduling app should permit customization of appointment email and text message reminders' content and timing.
- Seamless integrations with other apps - To streamline the scheduling process, a high-quality scheduling app must integrate with third-party applications. Syncing with various calendars (Google, Outlook, Microsoft 365), connecting with leading payment gateways (Stripe, PayPal), auto-generating unique video conference meeting links (Zoom, Google Meet), and integrating with apps through Zapier, a top-notch scheduling app empowers you to create custom workflows effortlessly.
- User-friendly and modern design - Usability and design are critical factors when choosing the right scheduling tool. Opt for an easy-to-use, well-designed app that offers a modern, professional, and delightful user experience for your clients. The scheduling app should be simple and effective for both you and your clients to set up and navigate.
- Cost efficiency - A great scheduling app should offer reasonable pricing based on its feature set. If a free plan is unavailable, pricing for solopreneurs and individual subscriptions should include core features without additional add-on costs. The app should provide value for large teams and save your business time and money in the long run.
With these five essential qualities in mind, let’s explore the 26 best online scheduling apps and booking software, segmented by functionality and target users.
Best scheduling apps for service-based businesses
CozyCal
Delightfully Simple Scheduling
CozyCal is an appointment scheduling app designed to integrate seamlessly with your website, providing a personalized, hassle-free scheduling experience for your prospects and clients, without the need for any coding.
Featuring a clean interface, CozyCal enables you to customize booking pages to match your branding, create various meeting types - be it one-on-one meetings or group events - and effortlessly share the booking link via emails and social media platforms.
Once your booking page is set up, you can easily create intake-forms with tailored form fields, accept payments and offer discounts through Stripe, and automate white-labeled confirmation and reminder email notifications for a smooth scheduling flow.
CozyCal offers two-way sync with Google and Outlook Calendar, ensuring your schedule remains up-to-date and double-bookings are avoided. Additionally, if you need to arrange virtual appointments or meetings, you can integrate with Zoom or Google Meet to host booked sessions online. Stay on top of your bookings and export contacts through the client database to gain valuable insights into your business.
For teams, CozyCal simplifies the creation of team scheduling workspaces. Invite team members to join your team booking page, or they can create individual booking pages. As an admin, you can oversee bookings by filtering team members and managing others' availabilities with ease.
What makes CozyCal stands out?
CozyCal boasts a unique feature not found in many alternative scheduling apps: white-label email notifications. This functionality allows automatic email notifications to be sent directly from your email address, ensuring your brand is consistently represented with a professional scheduling process.
Ideal for service-based businesses, CozyCal supports package sales and add-ons, enabling you to upsell and maintain strong connections with your regular clients.
Moreover, CozyCal's sleek design and intuitive user interface make it easy to use for users with varying tech-savviness. Deliver a smooth scheduling experience to clients with CozyCal's modern and refreshing look.
Unlike many other scheduling apps, CozyCal stands out by transparently sharing its product roadmap and changelog, ensuring users stay updated on the product's development. This unique approach allows users to actively participate in the process by upvoting and submitting feature requests on the roadmap, as well as engaging directly with the founders. Click here to read about the story of how CozyCal is built by a small team of two. (Yup, that’s us!)
What to keep in mind?
CozyCal does not offer a free plan. However, the paid plan is a flat rate that includes all premium features. Currently, CozyCal supports desktop use only.
Who is this scheduling app best suitable for?
CozyCal is an ideal choice for solopreneurs, small and medium-sized businesses seeking a reliable scheduling app for appointment booking and selling service packages.
Pricing
There is no free plan. The Pro plan is $15/month per user billed annually, or $20/month per user billed monthly. Teams over 10 users can contact CozyCal for team discounts. There is a 10-day trial period with no credit card required. You can see CozyCal's pricing for details.
CozyCal has two pricing tiers. The Pro plan is priced at $15/month per user for annual billing or $20/month per user for monthly billing. The Plaid plan offers all Pro features along with white-label capabilities for creating a tailored, branded scheduling system, costing $25/month per user with annual billing or $30/month per user with monthly billing.
For teams with more than 10 seats, CozyCal offers team discounts upon inquiry. Experience CozyCal's resource scheduling benefits risk-free during the 10-day trial period, with no credit card needed.
Click here to sign up for a 10-day free trial and give CozyCal a try.
Acuity Scheduling
Everything you need to schedule anything
Acuity Scheduling is an online scheduling software owned by website builder Squarespace. It is a scheduling tool that provides many essential features, including website integration, automated email notifications, and payments processing.
It allows you to control schedules flexibly and offer real-time availability to clients for quick appointment scheduling. You can sync with Google, Outlook, Office 365, and iCloud calendar to avoid double-bookings. Acuity also integrates with payment portals such as PayPal, Stripe, and Square so you can receive payments right on your website.
Android and iOS apps are available.
What stands out?
Acuity offers appointment packages, subscriptions, memberships, and gift certificates which are great features for service-based businesses. It also supports accounting integrations, invoicing and client database management.
It is also HIPAA compliant, which makes it qualified to serve businesses in the healthcare industry. And If you want to build a custom scheduling flow and advanced integrations, Acuity has an API available.
What to keep in mind?
Acuity Scheduling is owned by Squarespace. Since the acquisition in 2019, Acuity has been slow in launching improvements. If you only need core scheduling functionality, you might find Acuity Scheduling's extensive feature sets unnecessary and cumbersome to navigate.
Acuity has a cost-efficient plan for small to medium sized businesses. However, if you have large teams exceeding their Powerhouse plan (36 team members), their increase in pricing is very steep.
Who is this scheduling app best suitable for?
Acuity Scheduling is best suitable for service-based businesses of all sizes who rely on recurring bookings and offer packages or subscriptions to clients.
Pricing
There is no free plan available. The Emerging plan is $20 per month billed annually or $15 per month billed monthly. The Growing plan is $27 per month billed annually or $34 per month billed monthly, including 6 seats or locations. The Powerhouse plan is $49 per month billed annually or $61 per month billed monthly, including 36 seats or locations. There is a 7-day trial period with no credit card required. See Acuity Scheduling's pricing for more details.
Appointy
Discover the easiest way to automate scheduling and grow your business
Appointy is an online scheduling tool that allows you to schedule appointments, book classes and events, and manage team scheduling all in one place.
For class-scheduling, they support staff rosters, attendee database management and class reporting. Through Appointy's dashboard, You can track key metrics and performance analytics that provide insight on your business's operation.
Android and iOS apps are available.
What stands out?
Appointy's class booking software offers a more comprehensive suite of features compared to other alternatives. They also offer bespoke services to build custom-made class scheduling tools that tailor to specific needs of enterprise-level users.
What to keep in mind?
Appointy has limited integrations as it only integrates with Google calendar and only has iCal feed. The scheduling tool's design and interface are not as modern and sleek as some other scheduling alternatives.
Its paid plan's pricing for individual users is more expensive than other alternatives.
Who is this scheduling app best suitable for?
This scheduling app is best for brick-and-motar businesses that need scheduling for a variety of services. Appointy's bespoke services also makes it a good choice for medium to large sized teams.
Pricing
There is a free plan available but is limited to 100 appointment per month. The Growth plan is $19.99 per month billed annually or $29.99 per month billed monthly, including 1 staff. The Professional plan is $59.99 per month billed annually or $49.99 per month billed monthly, including 5 staff. The Enterprise plan is $79.99 per month billed annually, or $99.99 per month billed monthly, including 2 locations.
You can try the paid plans with a 14 day free-trial and no credit card is required. See Appointy's pricing in details.
Bookafy
The Perfect Scheduling Software for Your Business
Bookafy is a versatile online appointment scheduling and booking software that simplifies the appointment booking process by offering features such as customizable booking forms, calendar integration with popular platforms like Google Calendar, iCal, and Outlook, automated SMS and email reminders. For payment processing, it provides integrations with Stripe and Authorize.net.
It supports booking one-on-one appointments, group events, multi-user event and recurring meetings.
Bookafy is available in 32 languages and comes with auto timezone detection that makes it easy to schedule appointments across the world.
What stands out?
For team scheduling, booked appointments can be sent to team members with round-robin distribution or skill-based routing. If a scheduled meeting needs team members with a certain set of skills or expertise, it can be assigned to the qualified team member.
It also comes with an API that allows users to build custom integrations with its booking platform.
What to keep in mind?
Bookafy has a limited number of direct integrations with other business tools like CRM systems and marketing tools. It offers only basic reporting on appointment performance.
Who is this scheduling app best suitable for?
Bookafy is ideally suited for small to medium-sized businesses and professionals across various industries, such as financial services, consultants, personal trainers and freelancers.
Pricing
There is a free plan. The Pro plan is $7 per user per month paid yearly, or $9 per user per month paid monthly. The Pro+ plan is $11 per user per month paid yearly, or $13 per user per month paid monthly, including enhanced booking logic, open API and Zapier integration. For more details, see Bookafy’s pricing page.
OnceHub
When easy scheduling is not enough
OnceHub (formerly ScheduleOnce) offers a wide variety of features to help you build a streamlined scheduling process. You can embed a customized booking page on your website to take meetings, send email or SMS notifications and integrate with a range of third-party integrations.
If your business provides different types of meetings, OnceHub got you covered. Your can schedule one-on-one meetings, group sessions, packages and panel meetings. Its extensive team functionality such as pooled availability, round-robin assignment and priority assignment can connect your clients with the right team member.
What stands out?
OnceHub offers a Chrome extension that allows you to generate personalized, one-time booking links directly from your inbox, which is convenient if you communicate primarily through email.
You can also use OnceHub in combination with their ChatOnce, which is a chatbot app, to best target qualify visitors visiting your website. There are API and webhooks available that help connect scheduling with other tools in a customized manner to better meet your business's needs.
This scheduling tool also has a free plan that for up to 3 users, and comes with most of the core features.
What to keep in mind?
It might take some time to navigate Oncehub’s complicated interface, especially for non-tech savvy users. To access key integrations such as Infusionsoft and Zapier and other add-on features, you'd need to pay extra.
There are no Andriod and iOS apps available.
Who is this scheduling app best suitable for?
OnceHub is best suitable for small to medium-sizes businesses across all industries that need to schedule different types of meetings.
Pricing
Starter plan is free and accommodates up to 3 users. The Growth plan is $12/month per user billed monthly, or $10/month per user billed annually. See OnceHub’s pricing details.
Schedulicity
Meet your new personal assistant
Schedulicity is an online scheduling app that helps small businesses automate scheduling, receive payments, send emails or text reminders, and build email marketing campaigns. By integrating Facebook and Instagram, you can let people schedule on your favorite social media platforms.
In addition, this scheduling tool offers a variety of features to support class booking and management. You can add class listings, check attendees, set waitlists, and upload waivers in the scheduling flow. Mobile apps are available.
What stands out?
Schedulicity has a marketplace that helps businesses gain local exposure with potential leads. You can market special promotions and custom package deals to receive more bookings.
For payments, Schedulicity has its own built-in payment processor, Norm. At a rate of 2.5% + $0.15 charged per payment processed, it is less expensive than other payment providers.
What to keep in mind?
It lacks integrations to essential applications such as Google and Microsoft calendar, limiting it from connecting with existing workflows. Without Zoom and Google Meet integration, it is inconvenient to host virtual meetings and events.
Since Schedulicity has its own payment processor Norm, it doesn't offer integrations with Stripe or PayPal, which reduces your flexibility in accepting payments through different payment gateways.
Its paid plan for individual users is more expensive than other scheduling apps on the market.
Who is this scheduling app best suitable for?
Schedulicity is best suitable for service-based businesses including salons, spas and studios.
Pricing
The Free plan is available but can only receive up to 10 bookings per month. The Solo Provider plan is $34.99 per month. The Growing Businesses plan is $44.99 - $84.99 per month, including 5 providers. The Big Businesses plan is $94.99, including 7+ providers. See Schedulicity's pricing for more details.
Setmore
Free Scheduling Software
Setmore is an appointment scheduling tool that allows you to automate online appointment booking, email and text reminders, and payments all in one place.
You can create a meaningful customer experience by using Setmore's extensive integrations. By adding a booking page to Facebook and Instagram, your clients can book appointments without leaving their social apps. You can also connect your booking page on websites like WordPress, Wix, Weebly, and Shopify to take one-on-one meetings or group sessions 24/7.
What stands out?
Setmore's pricing is friendly to individual users and small teams. It also offers competitive pricing for large teams. By being HIPAA compliant, this online scheduler satisfies the regulatory requirements of healthcare businesses.
In addition, Setmore provides iOS and Android apps that make it easy for you to manage availability and appointments on mobile devices. Setmore also uniquely offers a native integration with Teleport, a video conferencing platform that allows you to host virtual classes right from your browser.
What to keep in mind?
Setmore supports booking recurring appointments but does not offer features to sell packages and subscriptions.
There is a free plan that offers unlimited appointments and accommodates up to 4 users. But it is limited to 100 email reminders per month and doesn't support external calendar syncing and Zoom integration.
Who is this scheduling app best suitable for?
Setmore is best suitable for individuals, small to medium sized service-based businesses that provide recurring sessions and appointments. Being HIPAA compliant also this scheduler a good choice for users from the healthcare industry.
Pricing
The Free plan includes up to 4 users, with feature limitations. The Premium plan is $12/month per user billed monthly, or $9/month per user billed annually, including up to 2 users. The Pro plan is $9/month per user billed monthly, or $5/month per user billed annually, including 3+ users. You can try Premium and Pro plans with a 30-day money back policy. For more details, take a look at Setmore's pricing page.
Best scheduling app for booking meetings
Appointlet
Making scheduling simple, for you and your attendees
Appointlet is an appointment booking software built for sales professionals to create booking pages, sync with Google and Office 365 calendar, and integrate the booking page with sales funnels to turn more prospects into customers.
It supports a variety of integrations including Go2Meeting, Zoom and Join.me for video calls; Stripe integration for accepting payments; and Zapier integration to connect with third-party apps. You can also redirect guests after booking to make the scheduling experience more personal.
With Appointlet's team scheduling features, team members can create individual scheduling pages, and pool time availability for auto-assigning scheduled meetings to available members.
What stands out?
Appointlet offers webhooks through which you can build specialized integrations to streamline your workflows. WIth the manual booking confirmation feature, you can also review and approve booked meetings before they are confirmed. Other than English, the booking page supports additional languages in Spanish, German, Dutch, Italian, and more.
With the paid plan, you can also disable Appointlet branding which allows you to deliver a more customized scheduling experience.
What to keep in mind?
Appointlet is for desktop use only. It doesn't support recurring session scheduling, selling packages, and subscriptions, which are essential features for service-based businesses. Scheduling group events with multiple attendees is also not possible.
Who is this scheduling app best suitable for?
Appointlet is best suitable for salespeople and professionals who schedule one-on-one client meetings.
Pricing
A free plan is available but with limitations on features. The Premium plan is $8/month per member billed annually, or $10/month per member billed monthly. There is a 15-days free trial, no credit cared required. You can see Appointlet's pricing for more details.
Calendly
Easy Scheduling Ahead
Calendly is one of the leading appointment scheduling software on the market. You can connect calendars including Google Calendar, Outlook, and iCalendar with Calendly to keep availabilities up to date. It is easy to create a scheduling page for clients and share the page link for appointment booking.
Calendly supports scheduling one-on-one meetings, group meetings, as well as identifying collective availability and round-robin for rotating availability. You can define limits on sessions per day and set buffer time to control your schedule's flexibility. Email and text notifications are sent to booked guests before scheduled meetings.
Calendly also has a mobile app that makes booking and managing event types and meetings easy on the go.
What stands out?
Calendly has powerful native integrations. It integrates with CRM (Salesforce), marketing tools (HubSpot and Mailchimp), payment processors (Stripe and PayPal), and video conference tools (Zoom, Microsoft Teams, Google Meet and GoToMeeting). It also has an API that developers can use to build custom integrations.
Calendly also offers a Chrome extension that makes sharing scheduling links with leads easy.
What to keep in mind?
Calendly is an ideal scheduling tool for scheduling meetings, but it doesn't have features to support booking group events and recurring sessions and selling packages and subscriptions.
Recently, Calendly's focus has shifted to focus on supporting enterprise-level companies. Small users might not receive prioritized support from them.
Who is this scheduling app best suitable for?
Calendly is great scheduler for users such as recruiters, salespeople, and account managers who need to book a large volume of meetings. Calendly also has enterprise-grade security, making it an ideal option for large enterprises.
Pricing
Calendly's basic plan is free but with limited features. The Essentials plan is $8/month/seat billed annually, or $10/month billed monthly. The Professional plan is $12/month billed annually, or $15/month billed monthly. The Teams plan is $16/month billed annually, or $20/month billed monthly. You can try the Calendly's paid plan with a 14-day free trial with no credit card required. See Calendly's pricing for more details.
Hubspot Meetings Tool
Hubspot's CRM comes with a free meeting scheduler that syncs with Google calendar and Office 365 Calendar. This light-weight scheduling tool offers flexibility for booking meetings with multiple people or assign meetings to team members in a round-robin manner.
Similar to other scheduling apps, HubSpot Meetings Tool can be embedded on your website to take bookings. You can also share the calendar link in emails to make appointment scheduling convenient. By setting up the email sequence, email notifications are sent automatically to scheduled clients to keep them informed.
What stands out?
This scheduler integrates directly with the HubSpot CRM, and sends information on booked events and clients directly to HubSpot's client database for tracking and analyzing.
What to keep in mind?
Since HubSpot Meetings Tool is a part of HubSpot's offerings, it is prioritized to integrate with HubSpot CRM, instead of integrating with other third-party apps. Without many integrations available, you will not be able to connect this scheduler with your existing workflows. There is no mobile app available.
Who is this scheduling app best suitable for?
HubSpot is best suitable for sales professionals who schedule one-on-one meetings or businesses using HubSpot as the CRM.
Pricing
HubSpot’s meeting scheduler is part of Sales Hub, and you can get started with it for free.
YouCanBook.me
The Scheduling tool that speaks your language
YouCanBook.me is an online scheduling app that allows you to create a customized booking page and send email notifications. It provides integrations with essential third-party tools such as Google and Microsoft calendars, Zoom and Google Meet, Zapier, and Stripe to make scheduling easy.
If you have a team, YouCanBook.me allows you to manage availability of other team members, pool team availability, and handle timezone for customers at different locations from your team.
What stands out?
YouCanBook.me has a simple and clean interface that displays all available time slots on the calendar. It offers flexible customization options including creating booking pages in 44 languages, custom colors to match your branding and a fully customizable footer on the booking page to display your company’s information.
What to keep in mind?
This scheduling tool's feature set is not as extensive as some of the other schedulers. It doesn't support selling packages & subscriptions, booking classes and recurring appointments, and scheduling group events.
No mobile apps are available.
Who is this scheduling app best suitable for?
YouCanBook.me is best suitable for businesses who rely on scheduling one-on-one meetings. It can be used for customer-facing teams, including Sales, Customer Success, UX and Recruitment.
Pricing
There is a free plan. The Paid plan is $10 per calendar per month billed monthly, or $9 per calendar per month billed yearly, or $8 per calendar per month billed bi-annually. You can try the paid plan with a 14-day free trial and no credit card required. See YouCanBook.me's pricing for more details.
Best scheduling app for AI-assisted scheduling
Calendar
Scheduling Software for Teams
Calendar is a scheduling and productivity tool that connects Google Calendar, iCal, and Outlook Calendar on one sharable dashboard with teams.
You can create meetings with smart links that automatically find your availability across all synced calendars and allow participants to select a time that works for both parties. Plus, you can limit the number of people allowed to schedule meetings with you per day. It helps you to time block your schedule and better plan out your day.
Android app and iOS apps are available.
What stands out?
Calendar's core Find a Time feature has AI-assisted booking ability. It can coordinate up to 50 attendees' calendars to only show meeting times that work for everyone, then create an event based on their availability.
Calendar has an analytics dashboard that displays data you spent across each meeting type, so you can better manage your time.
What to keep in mind?
Calendar doesn't have features such as package scheduling, recurring session booking and payment processing that are essential for service-based businesses.
Who is this scheduling app best suitable for?
Calendar's AI-assisted scheduling feature makes it ideal for scheduling internal meetings in larger companies and organizations. Larger teams and enterprise companies will find the Find a Time feature particularly useful in saving time for scheduling group meetings.
Pricing
The free plan is available but with limitations. The Standard plan is $20/month per user billed annually or $25/month per user billed monthly, including 25 team scheduling time slots. The Pro plan is $20/month per user billed annually or $24/month per user billed monthly, including 50 team scheduling time slots. There is a 14-day trial period with no credit card required. See Calendar's pricing for more details.
CalendarHero
Schedule every meeting faster
CalendarHero is a smart scheduling app that automates remote meeting scheduling. You can schedule one-on-one, virtual and complex group meetings and send automated reminders to reduce no-shows. You can directly schedule meetings in your email inbox through CalendarHero's Outlook plugin and Gmail add-on.
Calendarhero's People Insights feature allows you to track upcoming meetings with daily briefings and attendee information pulled from CRM or ATS (applicant tracking system).
With its machine learning algorithm, this scheduling software can find the best time that works for all invitees. Even if invitees don't have CalendHero accounts, they can still securely share their calendar availability with you, and CalendarHero will automatically schedule meetings on their behalf. The team plan allows large teams to control team-wide settings and monitor team-wide usage.
What stands out?
CalendarHero's core algorithm can find the best time for people to meet and save time for large businesses and organizations.
In addition, compared to other scheduling software, CalendarHero has an extensive list of direct integrations with CRM, ATS, Document software, and Support & Ticketing software, which empowers you to connect scheduling with existing workflows.
What to keep in mind?
CalendarHero is for desktop use only. It doesn't support selling packages, subscriptions, and recurring session booking. There is a free plan available but with feature limitations.
Who is this scheduling app best suitable for?
With enterprise-grade security, CalendarHero is best suitable for large businesses and enterprises that need to schedule complex internal group meetings.
Pricing
The Basic plan is free but with limitations on features. The Professional plan is $8/month per user. The Team plan is $12/month per user, including additional team administration features. There is a 14-day free trial and no credit card is required. See CalendarHero's pricing for more details.
Clockwise
This is your calendar, on AI
Clockwise is a scheduling software designed to optimize time management and improve productivity for teams and individuals. It is an intelligent calendar assistant that integrates with popular calendar applications like Google Calendar and Microsoft Outlook.
The software uses AI algorithms to analyze users' calendars, preferences, and work habits to provide an optimized schedule. It simplifies the process of scheduling both one-on-one as well as many-to-one meetings by considering everyone's availability and preferences, minimizing conflicts and ensuring the best time slots are selected.
Clockwise integrates with Slack and Asana.
What stands out?
Clockwise identifies and blocks out periods of uninterrupted work time called "Focus Time" in users' calendars. This feature helps users allocate dedicated time for deep work, which can improve productivity and overall job satisfaction.
Users can also access Clockwise booking links via the Clockwise extension toolbar so availability can be added to emails or chats easily.
What to bear in mind?
Clockwise is primarily designed to optimize time management and improve productivity for teams and individuals through smart calendar management. While it can be useful for scheduling internal meetings and allocating focus time, it may not be the best fit for service-based businesses that rely heavily on appointment scheduling with external clients.
Who is this scheduling app best suitable for?
Clockwise is best suited for teams and organizations, professionals, remote workers, managers, and project leaders who seek to optimize their time management and improve productivity.
Pricing
Clockwise has a free plan. The Teams plan is $6.75 per user per month, billed annually, and comes with unlimited schedule assists (where Clockwise intelligently schedules or reschedules for a user). The Business plan at $11.50 per user per month billed annually. See Clockwise’s pricing page for more details.
More than just scheduling apps: an all-in-one solution
Square Appointments
Scheduling that puts time in your hands
Square Appointment is an all-in-one scheduling platform that is part of Square's larger integrated platform. Through Square Appointment, you can build a free online booking website and set up a point-of-sale system so that you can operate your business from one place.
As one of Square's products, Square Appointment can integrate with other Square apps to manage your team's payrolls, track time, store client profiles, and generate business reports. It also integrates with Wix, Quickbooks, JotForm, and Homebase to help you meet customers' needs.
In addition, Square Appointment's smart Square Assistant helps clients confirm and reschedule appointments via automatic responses.
Android and iOS apps are available.
What stands out?
Square Appointment integrates seamlessly with Square's other products, including the POS system, Square Payroll, and Square Checking to make it an all-in-one solution to manage your business from all aspects.
It allows clients to schedule multiple services with different service providers. Clients can pay for all services in one transaction while tip-splitting is automated to save time at checkout.
Through Square's eCommerce solution, Square Online Store, businesses that sell retail items and services can add Square Appointment's booking website on their online store to take bookings.
What to keep in mind?
Even if you don't need to create a Square account to use a booking website with Square Appointment, this scheduling tool works the best with Square's services. It doesn't integrate with Stripe or PayPal. If you do not intend to use Square as the only payment processing tool for your business, Square Appointment might not be ideal. Square Appointment also has limited customizability and doesn't support package and class booking.
Also If you need to host virtual meetings, this scheduling app might not be a good option because it doesn't offer direct integrations with video conference software such as Zoom or Google.
Who is this scheduling app best suitable for?
Square Appointment is best suitable for service-based businesses with physical locations such as restaurants, retailers or online e-Commerce businesses that leverage Square's products to run the business.
Pricing
There is a free plan for individual users. The Plus plan is $35+ per month plus transaction rates, which includes advanced features designed for retailers, restaurants or appointment-based businesses. The Premium plan is custom rate plus transaction rates, which allows building a bespoke plan to meet complex needs. See Square’s pricing for more details.
Honeybook
The all-in-one clientflow platform for those who do it all
Honeybook is an all-in-one client management software for small businesses. It includes a scheduling tool that allows you to create a customized scheduling experience that syncs with Google calendar and send custom reminders to booked clients to reduce no-shows. Through a dedicated portal, your clients can communicate with you about scheduling, contracts, and invoices.
Andriod and iOS apps are available.
What stands out?
What makes Honeybook unique is that in addition to scheduling, it can serve as your business's central hub for managing projects, sending invoices, charging payments, uploading files, and communicating with clients all in one place.
HoneyBooks also has a cost-efficient pricing plan, particularly for solopreneurs and small businesses that are just starting off.
What to keep in mind?
Honeybook's scheduling features are limited to scheduling one-on-one meetings only. It doesn't support scheduling group events, selling packages and subscriptions, and multi-staff and multi-location team scheduling. Honeybook charges a 3% processing fee for credit cards of 1.5% fee for ACH/bank transfers.
There are users who find Honeybook’s calendar does not integrate with Google. Some users also find that the online scheduling tool does not automatically adjust to different timezones.
Who is this scheduling app best suitable for?
Honeybook is best suitable for individual creative entrepreneurs, freelancers, and small businesses who want an easy-to-use, all-in-one platform to manage a business on all fronts.
Pricing
The Starter plan is at $9 per month, limited to $10k in transactions. The Unlimited plan is $39 per month or $390 per year, with no limit on transactions. You can try their paid plan with a 7-day free trial and no credit card required. See HoneyBook's pricing for more details.
SimplyBook.me
Online Booking System for all service based industries
SimplyBook.me is an online booking system built for service-based industries. It has an extensive feature set that allows you to create a seamless scheduling flow. You can customize your site from SimplyBook.me's templates or add booking widgets on your website to accept appointments and payments.
Through this scheduling software, you can sell membership, packages, tickets; create coupons and gift cards; and enable waiting list to manage client flow. By integrating with Reserve with Google, Facebook, and Instagram, SimplyBook.me allows you to accept bookings from multiple channels.
Android and iOS apps are available.
What stands out?
SimplyBook.me is an all-in-one solution that offers comprehensive features that cover not only appointment scheduling, but also marketing initiatives, business statistics and online and point-of-sale payments. It also supports 32 different languages, which makes it ideal for international businesses.
In addition, your booking website created through SimplyBook.me is listed automatically on their directory Booking.Page, which helps potential customers to find your business. On the directory page, you can feature reviews and promotions to get better online visibility.
What to keep in mind?
It can be difficult to navigate the extensive list of default as well as custom features offered in SimplyBook.me. Suppose you only need a simple scheduling tool to take appointments on your website without the extra bell-and-whistle features. In that case, you might want to consider another alternative that is easier to use and more cost-efficient.
To host virtual meetings, Google Meet and Microsoft Team integrations are available, but not Zoom integration.
Compared to other scheduling apps which allow unlimited bookings on a paid plan, SimplyBook.me has a tiered pricing structure based on the number of bookings included and custom features used.
Who is this scheduling app best suitable for?
Simplybook.me is best suitable for service-based businesses who want an all-in-one solution that supports operations in all aspects of the business and needs more customized features.
Pricing
The free plan includes 50 bookings, 1 custom feature and 1 user. Feature limitations apply. The Basic plan is $8.25/month billed annually or $9.9/month billed monthly, including 100 bookings, 3 custom features, and 5 users. The Standard plan is $24.9/month billed annually or $29.9/month billed monthly, including 500 bookings, 8 custom features, and 15 users. The Premium plan is $49.9/month billed annually or $59.9/month billed monthly, including 2000 bookings, unlimited custom features, and 30 users. The Premium plus plan is $82.5/month billed annually or $99.9/month billed monthly, including 5000 bookings, unlimited custom features, and 60 users.
You can try the paid plan with a 14-day free trial and no credit card needed. See SimplyBook's pricing for more details.
Vcita
Vcita is an all-in-one scheduling software that offers tools for client management, billing and invoicing, email marketing campaigns, and automated reminders on top of appointment scheduling.
Through their marketing feature, you can use pre-built templates to customize email and SMS marketing campaigns that drive engagement with your clients. Your emails can be sent as drip campaigns based on client segmentation, ensuring that your marketing tailors to the needs of a specific sector of your client base.
Android and iOS apps are available.
What stands out?
Vcita's Client Portal empowers clients to manage appointments, upload and share files, and track payment history through a friendly dashboard. As the business owner, you can communicate with clients directly from Vcita's inbox.
What to keep in mind?
Due to limited integrations offered by Vcita, you will not be able to integrate this scheduler with your existing workflows. For example, it doesn't sync with popular third-party calendars like Google calendar or Microsoft 365. It also doesn't integrate with leading payment gateways like Stripe or PayPal, limiting your billing and invoicing options.
Even though it offers email marketing campaigns, its functionality is limited compared to more mature email marketing platforms like MailChimp and ActiveCampaign. Vcita doesn't provide direct integrations with any email marketing tools.
There is no free plan available.
Who is this scheduling app best suitable for?
Vcita is best suitable for individual and small service-based businesses that need an all-in-one solution to operate all aspects of the company from appointment booking, to client management, billing & invoicing and email marketing.
Pricing
The Essentials plan is $19/month per seat billed annually or $29/month per seat billed monthly. The Business plan is $19/month per seat billed annually or $29/month per seat billed monthly, including 5,000 campaign recipients and 250 SMS credit. The Platinum plan is $19/month per seat billed annually or $29/month per seat billed monthly, including 10,000 campaign recipients and 500 SMS credit.
There is a 14-day free trial and no credit cared is required. See Vcita's pricing for more details.
Zoho Bookings
Online scheduler for offering the best consultations
Zoho Bookings is an online appointment scheduling and booking software that is a part of Zoho, a fully customizable CRM platform. The online meeting scheduler provides a smooth user interface for arranging and booking meetings. It accommodates various scheduling requirements, such as one-on-one meetings, team scheduling with round-robin routing, and group event bookings.
When creating a booking page, you can select a template booking page that matches your branding’s style and embed it on your website. For teams, there are three types of booking pages that can be set up: service, staff and workspace. Each team member can be granted with different permission status and added to separate booking pages.
It comes with iOS and Android mobile apps.
What stands out?
Zoho Bookings integrates seamlessly with other Zoho products including CRM, Meeting, Sites, Calendar, Assist and Flow which provides a more comprehensive business solution. By integrating Zoho Bookings with Zoho CRM, you can keep track of your appointments and plan for follow-up meetings on one dashboard.
What to keep in mind?
Besides offering native integrations with Zoho’s own suite of products, most of Zoho Bookings’s integrations with other popular third-party apps are through Zapier. For businesses with minimal scheduling needs or those seeking a completely free solution with extensive features, they might want to explore alternative options.
Zoho Bookings does not have features for recurring scheduling, package and subscription bookings which are essential for certain kinds of businesses.
Who is this scheduling app best suitable for?
Zoho Bookings is most suitable for small to medium-sized businesses and professionals in various industries, such as healthcare, coaching, consulting, and more, looking for an efficient appointment scheduling and booking solution
Pricing
There is no free plan. The Basic plan is $6 per staff per month paid yearly, or $8 per staff per month paid monthly and does not include online payments. The Premium plan is $9 per staff per month paid yearly, or $12 per staff per month paid monthly, including online payments, Zoho CRM sync and 3 workspaces.
Best scheduling app for time polling
Arrangr
The leader in integrated scheduling
Arrangr is an online scheduling tool designed to help users find the best times for meetings, appointments, or events. It simplifies the process of coordinating schedules by allowing users to propose multiple dates and times and enabling participants to choose their preferences.
You can set up one-on-one meetings, RSVP or group meetings through Arrangr. This scheduling tool integrates with Google, iCloud, Outlook and Office 365 calendars. It also integrates with a wide variety of video conferencing tools such as Zoom, Google meet, GoToMeeting, UberConference and Skype, making it easy to host virtual meetings. Video links are auto-generated with just one click for scheduled events.
What stands out?
To schedule group events, you can share a poll with participants and find the best time slot that works for the entire group. Note that this polling feature is currently in beta.
This scheduling app also has an Intelligent Spot-Finder that offer smart suggestions of restaurants, bars, and cafes for in-person meet-ups. Favorite places can be saved with the meeting history.
What to keep in mind?
Arrangr does not provide features that allow you to accept payments, book recurring sessions, sell packages and subscriptions, and manage clients. There is no mobile app available.
Who is this scheduling app best suitable for?
Arrangr is best suitable for users who schedule one-time one-on-one or group meetings. It serves professionals working in sales and marketing, education, and recruiting.
Pricing
A free plan is available, unlimited polls up to 15 recipients. The Pro plan is $3.99 per month or $29.99 per year with unlimited polls up to 20 recipients. The Pro plus plan is $6.99 per month or $ 59.99 per year, with unlimited polls up to 50 recipients. You can see Arrangr's pricing for more details.
Doodle
Meetings made simple
Doodle is an online scheduling software that can be used to schedule meetings and events with clients or coworkers. What makes this scheduler unique is its time polling function which assists you in finding the best time that works for all attendees.
You can create a meeting pool that suggests meeting time slots. Invite attendees to enter their availability, and the host can then select a time slot that works the best for everyone. If you work in an enterprise, Doodle's integrations with Microsoft Teams, Microsoft Exchange Online, Microsoft Office 365, and Outlook add-in make it easy to connect meeting scheduling with existing workflows.
Android and iOS apps are available.
What stands out?
Doodle is known for its time polling feature, which makes coordinating collaborative scheduling simple. You can get a clear view of others' availability and pick a winning time slot quickly.
By auto-detecting timezones, Doodle is ideal for scheduling both small and large meetings that are cross-timezones.
What to keep in mind?
Doodle is not built for scheduling one-on-one meetings and round-robin style team scheduling. Service-based businesses might not find Doodle helpful since it doesn't support booking recurring appointments, selling packages, and accepting payments.
Who is this scheduling app best suitable for?
This scheduling app is most suitable for large teams and enterprises who need a smart way to schedule internal group meetings with other team members.
Pricing
Free plan is available. The Pro plan is $6.95/month per user paid annually or $14.95 per user per month paid monthly, including 1 user. The Team plan is $8.95/month per user paid annually or $19.95 per user per month paid monthly, including up to 5 users. Enterprises need to contact sales team for pricing. You can see Doodle's pricing for more details.
Rallly
Schedule group meetings with ease
Rallly is a lightweight online scheduling app with a time polling feature that makes collaborative scheduling quick. You can create a booking page for your upcoming events and share it with your clients or colleagues. Poll participants can vote for a time that works best for them, and as the host you can then select an optimal date for the entire group.
What stands out?
Rallly is an open-source scheduling software that does not require login and is self-hostable. It runs on users’ own server
Rally allows its poll participants to vote dates anonymously, which protects their private information from being seen. There is no need to sign up and create accounts. The event host only needs to enter an email address to create polls. This scheduler is free and open-source, which allows developers to contribute to improving the project.
What to bear in mind?
Right now, time polling is only limited to dates but not specific time slots. In addition, it doesn't offer any integrations, email notifications, customization options, and functionality needed by service-based businesses. There is no mobile app available.
Who is this scheduling app best suitable for?
Rallly is best suitable for individuals or businesses that need to poll dates to host meetings or events. Since it lacks some advanced features, it may not be the best choice for organizations that require a more comprehensive solution for managing their events and communications.
Pricing
This scheduler is free.
SavvyCal
The thoughtful way to find a time to meet
SavvyCal is a light-weight scheduling tool that makes it easy for you and the meeting link recipient to find the best time to meet. You can quickly create individual booking links for your recipients. In turn, recipients can overlay their calendars on top of your to find the best time slot.
By presenting availability windows in a particular order, you can encourage recipients to select the optimal time. To better control of your day, you can set the limit on the number of meetings you receive per day, week, or month.
It directly integrates with Google Calendar, Outlook calendar and iCloud calendar, as well as a wide range of third-party apps.
What stands out?
SavvyCal has a clean, modern-looking interface that makes it easy to navigate. Its calendar overlay feature allows both the host and attendee to find an optimal time slot quickly.
It supports collective scheduling which takes into account of all team members’ availability and allow guests to book a time with your selected group. Users can also invite attendees to vote on a range of time slots and book the one that works the best for everyone.
What to keep in mind?
SavvyCal supports a limited number of direct integrations. There are no features to support recurring session booking, package and subscription scheduling.
Who is this scheduling app best suitable for?
SavvyCal is best suitable for individuals and teams who schedule one-on-one and group meetings often, including salespeople, marketers, coaches and consultants.
Pricing
Free plan is available, including meeting polls. The Basic plan is $12 per user per month which allows you to create individual and team scheduling links. The Premium plan is $20 per user per month, which removes SavvyCal branding and delegate access to your assistant. See SavvyCal's pricing for more details.
Best scheduling apps for maximum customization
Cal.com
Scheduling infrastructure for everyone
Cal.com, also known as Calendso, is a self-hosted, open-source scheduling software designed to facilitate appointment booking for businesses and professionals across various industries. Its user-friendly interface simplifies appointment management by offering customizable availability settings, seamless integration with popular calendar platforms such as Google Calendar and Outlook, and automated email notifications.
It supports round-robin scheduling and booking by the team’s collective availability. The routing forms help booking guests to connect and book with the right person. You can also limit the number of people from overbooking you on a weekly or daily basis.
What stands out?
What sets Cal.com apart from other scheduling software is its open-source nature, which allows users to customize and adapt the software according to their specific needs while retaining complete control over their data.
Moreover, being self-hosted, Cal.com offers users the ability to manage and store their data without relying on third-party providers. This can be particularly beneficial for businesses that prioritize data privacy and security.
What to keep in mind?
As an open-source, self-hosted solution, users may face a learning curve to set up, customize, and maintain the software, especially for non-technical users. Handling hosting and maintenance themselves can also be time-consuming and resource-intensive for some users.
Compared to commercial alternatives, Cal.com may not offer the same level of dedicated support or come with as many out-of-the-box features and third-party integrations, potentially limiting its applicability for certain business scenarios.
Pricing
A free plan is available. The Teams plan is $12 per user per month paid yearly or $15 per user per month paid monthly. The Ultimate plan (minimum 30 users) is $30 per user per month paid yearly or $37 per user per month paid monthly. It is the plan for enterprise businesses that require high level of control and security. The Platform plan starts at $99 per month, and is ideal for platforms and marketplaces. For more details, see Cal.com’s pricing page.
Timekit
Scheduling, at scale
Compared to other scheduling apps, Timekit is a unique solution that allows developers to build custom scheduling tools that tailor to a business's needs via their API. Once the scheduling tool is developed, you can configure scheduling rules to match your business, manage staff members, and control integrations from the admin dashboard.
Through Timekit's webhooks, you can build external processes to send custom emails and SMS notifications. Using their payment graphs, you can integrate with payment portals such as Stripe, Brainstree, and Adyen to take payments.
What stands out?
Timekit's core offering is its powerful API, which maximizes flexibility and customization for businesses to build a custom scheduling experience through a simple visual interface.
What to keep in mind?
Since Timekit is an advanced toolkit that requires coding, if your business doesn't have complex scheduling needs and doesn't have in-house developers, you might want to choose off-the-shelf scheduling apps that come with ready-to-serve functionality. There is no mobile app and free plan available.
Who is this scheduling app best suitable for?
Timekit is best suitable for large organizations, enterprises, platforms, and marketplaces that have complex needs for scheduling and want to build a custom, scalable scheduling process.
Pricing
The Essential plan is $49 per month, including 3 resources, +$15 per additional resource The Professional plan is $149 per month, including 15 resources, +$10 per additional resource The Platform plan is $349 per month, including 75 resources, +$5 per additional resource There is a 14-day free trial with no credit card required. See Timekit's pricing for more details.
10to8
10to8 is an online appointment scheduling software that lets clients book appointments, make payments, and receive automated reminders. It syncs with Google, Outlook, iCal, Exchange, and Office 365 calendars and accepts payments using PayPal and Stripe.
You can coordinate multiple staff and calendars in different locations. Team members can track payments and booking history through their account. Through a live dashboard, you can generate custom reports to see how your business is performing.
Android and iOS apps are available.
What stands out?
10to8 has a built-in 2-way chat functionality that allows you to communicate with clients and manage rescheduling or cancellations. In addition, 10to8 offers services to help build highly customizable and scalable scheduling solutions for enterprises. They are compliant with EU and UK GDPR regulations and the CCPA.
Being HIPAA compliant, 10to8 can handle medical data in the US, making it a good choice for businesses in the healthcare industry.
What to keep in mind?
10to8's interface and product design look less modern and sleek compared to other scheduling alternatives. Even with client management and reporting features, it might not replace a full-featured CRM.
Who is this scheduling app best suitable for?
10to8 is best suitable for businesses of all sizes and industries. Being compliant with HIPPA also makes it a good choice for healthcare professionals.
Pricing
The Starter plan is free but is limited to 10 appointments per month. The Pro plan is $7.20 per seat per month, including 40 appointments per month. The Premium plan is $19.00 per seat per month, including 100 appointments per month. You can see 10to8's pricing for more details.
Start to receive appointments online today
As you can see, there is a wide range of online scheduling apps cater to various business needs, making it essential to identify the features that best align with your specific requirements. By choosing the right scheduling tool, you can simplify appointment management and enhance the overall client experience. A well-selected scheduler empowers clients to book appointments with ease and flexibility, promoting both efficiency and satisfaction.
