The best 25 online appointment scheduling apps and booking software

Kat

As more businesses use software to improve efficiency and save costs, appointment scheduling apps become an integral part of a business's operation. Gone are the days when you had to take back-and-forth calls or send a long chain of emails to get an appointment scheduled. By using the right scheduling app and booking software that fits your needs, you can set up a customized scheduling process to book more clients, save time and increase efficiency.

What is an online appointment scheduling app?

Appointment scheduling apps are tools that make your schedule available for clients to self schedule appointments, book meetings, and make payments online through a user-friendly interface. Clients can schedule meetings with you through different channels, including your website, social media platforms, and email campaigns.

Scheduling apps allow you to display service offerings, set flexible availabilities, adjust event duration, collect client information, send automated reminders and customize the scheduling experience to match your branding.

What are the benefits of an online appointment scheduling app?

Take appointments 24/7

Think of a scheduling app as your assistant who takes care of scheduling appointments and meetings around the clock. It automatically updates your availability in real-time, so you don't worry about being double-booked or miss bookings from leads and prospects.

Reduce cost and save time

It is much more cost-efficient to use a scheduling app than hiring someone to manage your schedule manually. If you are a solopreneur, a scheduling app can significantly reduce the time and energy you'd need to juggle between booking, confirming, and rescheduling appointments.

Get more leads from different channels

Scheduling apps provide a booking page link that you can embed on a website, share in emails and text messages, add to Facebook or Instagram to attract more leads from various online channels.

Accept payments to reduce no-shows

Whether you charge deposits or full payments for booked appointments, scheduling apps allow you to accept payments in a secure manner. Since clients need to make payments when scheduling appointments, they will feel obligated to avoid last-minute cancellations and show up at scheduled times.

What makes an online scheduling app great?

There is a wide variety of appointment scheduling apps on the market. Each scheduling app has its strength and unique feature set that tailors to the needs of different types of businesses. A large company hosting internal meetings with multiple employees will need a different scheduling app than small brick-and-mortar businesses that offer recurring bookings.

But regardless of what type of business you are running, a good scheduling app should have the following five essential qualities.

A good scheduling app should have these five qualities.

Flexible schedule and meeting types

Scheduling apps should allow users to create different types of services, adjust a service offering's duration, event booking window, padding time and have full control of your schedule.

In addition, a great scheduling app can support different types of appointments ranging from one-on-one meetings, group events, and recurring sessions. A sales person offering one-on-one demo calls to prospects would set up a different scheduling flow from a yoga studio that sells class packages to loyal clients.

Able to customize settings

Whether you are embedding the scheduling app on websites or sharing a custom booking page link on social media platforms, you should be able to customize the scheduler's settings to match your branding and unique needs. For example, if your business takes virtual appointments across different timezones, the scheduling app should allow you to enable auto timezone detection and edit service descriptions.

Plus, a good scheduling app should allow you to customize the content and timing of appointment email and text message reminders to keep clients updated.

Integrations with other apps

Building a streamlined scheduling process requires the scheduling app to integrate with third-party applications. From syncing with various types of calendars (Google, Outlook, and Microsoft 365 calendars), connecting with leading payment gateways (Stripe, PayPal), auto-generating unique video conference meeting links (Zoom, Google Meet), and integrating with apps through Zapier, a quality scheduling app should empower you to build custom workflows quickly.

Easy to use with a modern design

The usability and design of a scheduling app are often overlooked when it comes to select the right tool. But as the bar of quality software has risen, you need an easy-to-use and well-designed scheduling tool that offers a modern, professional and delightful user experience for your clients. Setting up and navigating the scheduling app should be simple and effective for both you and your clients.

Cost-efficient

Scheduling apps should be reasonably priced based on the feature set offered. If a free plan is unavailable, the pricing for solopreneurs and individual subscriptions should include the core features without additional add-on costs. The scheduling app should provide value for large teams and save the business money and time in the long run.

Bearing these five essential qualities in mind, let's take a look at the 25 best online scheduling apps and booking software segmented by their functionality and target users.

The 25 best scheduling apps segmented by functionality and target users.

Best scheduling apps for service-based businesses

CozyCal

Delightfully Simple Scheduling

CozyCal is an appointment scheduling app that integrates with your website to create a seamless, customized scheduling experience for your prospects and clients. No code is needed.

With a clean interface, you can customize booking pages to match your branding, create various meeting types, including one-on-one meetings or group events, and share the booking link in emails and social media platforms.

Once your booking page is ready, you can set up intake-forms with customized form fields, accept payments and offer discounts through Stripe, and automate white-labelled confirmation and reminder email notifications for a streamlined scheduling flow.

CozyCal provides two-way sync with Google and Outlook Calendar to keep your schedule updated and prevent double-bookings.

If you need to schedule virtual appointments or meetings, integrate with Zoom or Google Meet to host booked sessions online. Plus, you can keep track of bookings and export contacts through the client database to gain insights into your business.

If you are running a team, CozyCal makes it easy to create team scheduling workspaces. Invite team members to join your team booking page, or they can create individual booking page. As the admin, you can get a bird's eye-view of bookings by filtering team members, and flexibly manage others' availabilities.

What makes CozyCal stands out?

CozyCal offers a unique feature that is unavailable in many other alternative scheduling apps: white-label email notifications. Through white-label emailing, automatic email notifications are sent directly from your email address so you can maintain your brand with a professional scheduling flow.

If you are a service-based business, CozyCal supports you in selling packages so you can bring in more revenue and stay connected with your regular clients.

Plus, CozyCal's elegant design combined with an intuitive user interface makes it easy to use for users with varying levels of tech-savviness. With CozyCal's modern and refreshing look, you can deliver a better scheduling experience to clients.

CozyCal openly shares its product roadmap and changelog to inform users of the product's progress. Users can upvote and submit feature requests on the roadmap, and engage directly with the founders.

What to bear in mind?

CozyCal does not offer a free plan, but the paid plan is a flat rate that includes all premium features. CozyCal supports desktop use only now.

Who is this scheduling app best suitable for?

CozyCal is best suitable for solopreneurs, small and medium-sized businesses that need a robust scheduling app for appointment booking and selling packages for service offerings.

Pricing

There is no free plan. The Pro plan is $15/month per user billed annually, or $20/month per user billed monthly. Teams over 10 users can contact CozyCal for team discounts. There is a 10-day trial period with no credit card required. You can see CozyCal's pricing for details.

Setmore

Free Scheduling Software

Setmore is an appointment scheduling tool that allows you to automate online appointment booking, email and text reminders, and payments all in one place.

You can create a meaningful customer experience by using Setmore's extensive integrations. By adding a booking page to Facebook and Instagram, your clients can book appointments without leaving their social apps. You can also connect your booking page on websites like WordPress, Wix, Weebly, and Shopify to take one-on-one meetings or group sessions 24/7.

What stands out?

Setmore's pricing is friendly to individual users and small teams. It also offers competitive pricing for large teams. By being HIPAA compliant, this online scheduler satisfies the regulatory requirements of healthcare businesses.

In addition, Setmore provides iOS and Android apps that make it easy for you to manage availability and appointments on mobile devices. Setmore also uniquely offers a native integration with Teleport, a video conferencing platform that allows you to host virtual classes right from your browser.

What to bear in mind?

Setmore supports booking recurring appointments but does not offer features to sell packages and subscriptions.

There is a free plan that offers unlimited appointments and accommodates up to 4 users. But it is limited to 100 email reminders per month and doesn't support external calendar syncing and Zoom integration.

Who is this scheduling app best suitable for?

Setmore is best suitable for individuals, small to medium sized service-based businesses that provide recurring sessions and appointments. Being HIPAA compliant also this scheduler a good choice for users from the healthcare industry.

Pricing

The Free plan includes up to 4 users, with feature limitations. The Premium plan is $12/month per user billed monthly, or $9/month per user billed annually, including up to 2 users. The Pro plan is $9/month per user billed monthly, or $5/month per user billed annually, including 3+ users. You can try Premium and Pro plans with a 30-day money back policy.

For more details, take a look at Setmore's pricing page.

Acuity Scheduling

All you need to do is show up at the right time

Acuity Scheduling is an online scheduling software owned by website builder Squarespace. It is a scheduling tool that provides many essential features, including website integration, automated email notifications, and payments processing.

It allows you to control schedules flexibly and offer real-time availability to clients for quick appointment scheduling. You can sync with Google, Outlook, Office 365, and iCloud calendar to avoid double-bookings. Acuity also integrates with payment portals such as PayPal, Stripe, and Square so you can receive payments right on your website.

Android and iOS apps are available.

What stands out?

Acuity offers appointment packages, subscriptions, memberships, and gift certificates which are great features for service-based businesses.

It is also HIPAA compliant, which makes it qualified to serve businesses in the healthcare industry. And If you want to build a custom scheduling flow and advanced integrations, Acuity has an API available.

What to bear in mind?

Acuity Scheduling is owned by Squarespace. Since the acquisition in 2019, Acuity has been slow in launching improvements. If you only need core scheduling functionality, you might find Acuity Scheduling's extensive feature sets unnecessary and cumbersome to navigate.

Acuity has a cost-efficient plan for small to medium sized businesses. However, if you have large teams exceeding their Powerhouse plan (36 team members), their increase in pricing is very steep.

Who is this scheduling app best suitable for?

Acuity Scheduling is best suitable for service-based businesses of all sizes who rely on recurring bookings and offer packages or subscriptions to clients.

Pricing

There is no free plan available. The Emerging plan is $14 per month billed annually or $15 per month billed monthly. The Growing plan is $23 per month billed annually or $25 per month billed monthly, including 6 team members or locations. The Powerhouse plan is $45 per month billed annually or $50 per month billed monthly, including 36 team members or locations.

There is a 7-day trial period with no credit card required. See Acuity Scheduling's pricing for more details.

ScheduleOnce

ScheduleOnce is a scheduling tool that is a part of OnceHub. It offers a wide variety of features to help you build a streamlined scheduling process. You can embed a customized booking page on your website to take meetings, send email or SMS notifications and integrate with a range of third-party integrations.

If your business provides different types of meetings, ScheduleOnce got you covered. Your can schedule one-on-one meetings, group sessions, packages and panel meetings. Its extensive team functionality such as pooled availability, round-robin assignment and priority assignment can connect your clients with the right team member.

What stands out?

ScheduleOnce offers a Chrome extension that allows you to generate personalized, one-time booking links directly from your inbox, which is convenient if you communicate primarily through email.

You can also use ScheduleOnce in combination with their ChatOnce, which is a chatbot app, to best target qualify visitors visiting your website. There are API and webhooks available that help connect scheduling with other tools in a customized manner to better meet your business's needs.

This scheduling tool also has a generous free plan that accommodates up to 25 users, and comes with most of the core features.

What to bear in mind?

It might take some time to navigate Schedulicity's complicated interface, especially for non-tech savvy users. To access key integrations such as Infusionsoft and Zapier and other add-on features, you'd need to pay extra.

There are no Andriod and iOS apps available.

Who is this scheduling app best suitable for?

ScheduleOnce is best suitable for small to medium-sizes businesses across all industries that need to schedule different types of meetings.

Pricing

Starter plan is free and accommodates up to 25 users. The Growth plan is $10/month per user billed monthly, or $9/month per user billed annually. See ScheduleOnce's pricing in details.

Appointy

Appointy is an online scheduling tool that allows you to schedule appointments, book classes and events, and manage team scheduling all in one place.

For class-scheduling, they support staff rosters, attendee database management and class reporting. Through Appointy's dashboard, You can track key metrics and performance analytics that provide insight on your business's operation.

Android and iOS apps are available.

What stands out?

Appointy's class booking software offers a more comprehensive suite of features compared to other alternatives. They also offer bespoke services to build custom-made class scheduling tools that tailor to specific needs of enterprise-level users.

What to bear in mind?

Appointy has limited integrations as it only integrates with Google calendar and only has iCal feed. The shceduling tool's design and interface are not as modern and sleek as some other scheduling alternatives.

Its paid plan's pricing for individual users is more expensive than other alternatives.

Who is this scheduling app best suitable for?

This scheduling app is best for brick-and-motar businesses that need scheduling for a variety of services. Appointy's bespoke services also makes it a good choice for medium to large sized teams.

Pricing

There is a free plan available but is limited to 100 appointment per month. The Growth plan is $19.99 per month billed annually or $29.99 per month billed monthly, including 1 staff. The Professional plan is $59.99 per month billed annually or $49.99 per month billed monthly, including 5 staff. The Enterprise plan is $79.99 per month billed annually, or $99.99 per month billed monthly, including 2 locations.

You can try the paid plans with a 14 day free-trial and no credit card is required. See Appointy's pricing in details.

Best scheduling app for booking meetings

Calendly

Easy Scheduling Ahead

Calendly is one of the leading appointment scheduling software on the market. You can connect calendars including Google Calendar, Outlook, and iCalendar with Calendly to keep availabilities up to date. It is easy to create a scheduling page for clients and share the page link for appointment booking.

Calendly supports scheduling one-on-one meetings, group meetings, and round-robin for rotating availability. You can define limits on sessions per day and set buffer time to control your schedule's flexibility. Email and text notifications are sent to booked guests before scheduled meetings.

Calendly also has a mobile app that makes booking and managing event types and meetings easy on the go.

What stands out?

Calendly has powerful native integrations. It integrates with CRM (Salesforce), marketing tools (HubSpot and Mailchimp), payment processors (Stripe and PayPal), and video conference tools (Zoom, Microsoft Teams, Google Meet and GoToMeeting). It also has an API that developers can use to build custom integrations.

Calendly also offers a Chrome extension that makes sharing scheduling links with leads easy.

What to bear in mind?

Calendly is an ideal scheduling tool for scheduling meetings, but it doesn't have features to support booking group events and recurring sessions and selling packages and subscriptions.

Recently, Calendly's focus has shifted to focus on supporting enterprise-level companies. Small users might not receive prioritized support from them.

Who is this scheduling app best suitable for?

Calendly is great scheduler for users such as recruiters, salespeople, and account managers who need to book a large volume of meetings. Calendly also has enterprise-grade security, making it an ideal option for large enterprises.

Pricing

Calendly's basic plan is free but with limited features. The Premium plan is $8/month billed annually, or $10/month billed monthly. The Pro plan is $12/month billed annually, or $15/month billed monthly. You can try the Calendly's paid plan with a 14-day free trial with no credit card required. See Calendly's pricing for more details.

Appointlet

Making scheduling simple, for you and your attendees

Appointlet is an appointment booking software built for sales professionals to create booking pages, sync with Google and Office 365 calendar, and integrate the booking page through sales funnels to turn more prospects into customers.

It supports a variety of integrations including Go2Meeting, Zoom and Join.me for video calls; Stripe integration for accepting payments; and Zapier integration to connect with third-party apps. You can also redirect guests after booking to make the scheduling experience more personal.

With Appointlet's team scheduling features, team members can create individual scheduling pages, and pool time availability for auto-assigning scheduled meetings to available members.

What stands out?

Appointlet offers webhooks through which you can build specialized integrations to streamline your workflows. WIth the manual booking confirmation feature, you can also review and approve booked meetings before they are confirmed. Other than English, the booking page supports additional languages in Spanish, German, Dutch, Italian, and more.

With the paid plan, you can also disable Appointlet branding which allows you to deliver a more customized scheduling experience.

What to bear in mind?

Appointlet is for desktop use only. It doesn't support recurring session scheduling, selling packages, and subscriptions, which are essential features for service-based businesses. Scheduling group events with multiple attendees is also not possible.

Who is this scheduling app best suitable for?

Appointlet is best suitable for salespeople and professionals who schedule one-on-one client meetings.

Pricing

A free plan is available but with limitations on features. The Premium plan is $8/month per member billed annually, or $10/month per member billed monthly. There is a 15-days free trial, no credit cared required. You can see Appointlet's pricing for more details.

YouCanBook.me

Scheduling made simple

YouCanBook.me is an online scheduling app that allows you to create a customized booking page and send email notifications. It provides integrations with essential third-party tools such as Google and Microsoft calendars, Zoom and Google Meet, Zapier, and Stripe to make scheduling easy.

If you have a team, YouCanBook.me allows you to manage availability of other team members, pool team availability, and handle timezone for customers at different locations from your team.

What stands out?

YouCanBook.me has a simple and clean interface that displays all available time slots on the calendar. It offers good flexibility for customizing the booking page to match your branding.

What to bear in mind?

This scheduling tool's feature set is not as extensive as some of the other schedulers. It doesn't support selling packages & subscriptions, booking classes and recurring appointments, and scheduling group events.

No mobile apps are available.

Who is this scheduling app best suitable for?

YouCanBook.me is best suitable for businesses who rely on scheduling one-on-one meetings. It can be used for customer-facing teams, including Sales, Customer Success, Sales, UX and Recruitment.

Pricing

There is a free plan. The Paid plan is $10 per calendar per month billed monthly, or $9 per calendar per month billed yearly, or $8 per calendar per month billed bi-annually. You can try the paid plan with a 14-day free trial and no credit card required.

See YouCanBook.me's pricing for more details.

Hubspot Meetings Tool

Hubspot's CRM comes with a free meeting scheduler that syncs with Google calendar and Office 365 Calendar. This light-weight scheduling tool offers flexibility for booking meetings with multiple people or assign meetings to team members in a round-robin manner.

Similar to other scheduling apps, HubSpot Meetings Tool can be embedded on your website to take bookings. You can also share the calendar link in emails to make appointment scheduling convenient. By setting up the email sequence, email notifications are sent automatically to scheduled clients to keep them informed.

What stands out?

This scheduler integrates directly with the HubSpot CRM, and sends information on booked events and clients to HubSpot's client database for tracking and analyzing.

What to bear in mind?

Since HubSpot Meetings Tool is a part of HubSpot's offerings, it is prioritized to integrate with HubSpot CRM, instead of integrating with other third-party apps. Without many integrations available, you will not be able to connect this scheduler with your existing workflows.

There is no mobile app available.

Who is this scheduling app best suitable for?

HubSpot is best suitable for sales professionals who schedule one-on-one meetings or businesses using HubSpot as the CRM.

Pricing

HubSpot Meeting Tool is free.

Best scheduling app for AI-assisted scheduling

Calendar

Be more productive. Save time. Focus.

Calendar is a scheduling and productivity tool that connects Google Calendar, iCal, and Outlook Calendar on one sharable dashboard with teams.

You can create meetings with smart links that automatically find your availability across all synced calendars and allow participants to select a time that works for both parties. Plus, you can limit the number of people allowed to schedule meetings with you per day. It helps you to time block your schedule and better plan out your day.

Android app and iOS apps are available.

What stands out?

Calendar's core Find a Time feature has AI-assisted booking ability. It can coordinate up to 50 attendees' calendars to only show meeting times that work for everyone, then create an event based on their availability.

Calendar has an analytics dashboard that displays data you spent across each meeting type, so you can better manage your time.

What to bear in mind?

Calendar doesn't have features such as package scheduling, recurring session booking and payment processing that are essential for service-based businesses.

Who is this scheduling app best suitable for?

Calendar's AI-assisted scheduling feature makes it ideal for scheduling internal meetings in larger companies and organizations. Larger teams and enterprise companies will find the Find a Time feature particularly useful in saving time for scheduling group meetings.

Pricing

The free plan is available but with limitations. The Standard plan is $6/month per user billed annually or $8/mont per user billed monthly. Including 25 team scheduling time slots The Pro plan is $8/month per user billed annually or $10/month per user billed monthly. Including 50 team scheduling time slots

There is a 14-day trial period with no credit card required. See Calendar's pricing for more details.

CalendarHero

Schedule every meeting faster

CalendarHero is a smart scheduling app that automates remote meeting scheduling. You can schedule one-on-one, virtual and complex group meetings and send automated reminders to reduce no-shows. You can directly schedule meetings in your email inbox through CalendarHero's Outlook plugin and Gmail add-on.

Calendarhero's People Insights feature allows you to track upcoming meetings with daily briefings and attendee information pulled from CRM or ATS (applicant tracking system).

With its machine learning algorithm, this scheduling software can find the best time that works for all invitees. Even if invitees don't have CalendHero accounts, they can still securely share their calendar availability with you, and CalendarHero will automatically schedule meetings on their behalf. The team plan allows large teams to control team-wide settings and monitor team-wide usage.

What stands out?

CalendarHero's core algorithm can find the best time for people to meet and save time for large businesses and organizations.

In addition, compared to other scheduling software, CalendarHero has an extensive list of direct integrations with CRM, ATS, Document software, and Support & Ticketing software, which empowers you to connect scheduling with existing workflows.

What to bear in mind?

CalendarHero is for desktop use only. It doesn't support selling packages, subscriptions, and recurring session booking. There is a free plan available but with feature limitations.

Who is this scheduling app best suitable for?

With enterprise-grade security, CalendarHero is best suitable for large businesses and enterprises that need to schedule complex internal group meetings.

Pricing

The Basic plan is free but with limitations on features. The Professional plan is $8/month per user. The Team plan is $12/month per user, including additional team administration features. There is a 14-day free trial and no credit card is required. See CalendarHero's pricing for more details.

TimeTrade

Intelligent Online Appointment Scheduling

TimetTrade is an online scheduling app that supports omnichannel scheduling, appointment routing, pooled resource management, automated reminders, video-conferencing integrations, and analytics.

It integrates with Salesforce, leading CRMs and workforce management tools to provide a streamlined scheduling process for businesses of all sizes.

Mobile apps are available.

What stands out?

TimeTrade's Smart Matching feature can match each appointment's requirements like locations, skills, availability, and prioritization with the most suitable team member to best serve clients.

To manage the schedules of multiple locations, staff, and resources, TimeTrade's queue management can assist in managing queue positioning based on pre-scheduled appointments and walk-ins. Booked customers can check in virtually, save their spot in the queue, or schedule a follow-up appointment.

What to bear in mind?

With an extensive list of features, TimeTrade might be too complicated for users looking for a simple, easy-to-use appointment scheduling app. TimeTrade's outdated interface can be difficult to navigate for non-tech savvy users.

There is limited customization for designing the look of the scheduler to match your branding.

Who is this scheduling app best suitable for?

TimeTrade is best suitable for medium-sized businesses and enterprise organizations that have complex scheduling needs. It primarily serves the banking, retail, and technology industries.

Pricing

The plan for small businesses start at $6.50 per month per user. For businesses integrating with Salesforce, the plan starts at $29 per month per use.

For enterprise and businesses running events and classes, you will need to contact TimeTrade to request pricing. See TimeTrade's pricing for more details.

More than just scheduling apps: an all-in-one solution

Square Appointments

Scheduling that puts time in your hands

Square Appointment is an all-in-one scheduling platform that is part of Square's larger integrated platform. Through Square Appointment, you can build a free online booking website and set up a point-of-sale system so that you can operate your business from one place.

As one of Square's products, Square Appointment can integrate with other Square apps to manage your team's payrolls, track time, store client profiles, and generate business reports. It also integrates with Wix, Quickbooks, JotForm, and Homebase to help you meet customers' needs.

In addition, Square Appointment's smart Square Assistant helps clients confirm and reschedule appointments via automatic responses.

Android and iOS apps are available.

What stands out?

Square Appointment integrates seamlessly with Square's other products, including the POS system, Square Payroll, and Square Checking to make it an all-in-one solution to manage your business from all aspects.

Through Square's eCommerce solution, Square Online Store, businesses that sell retail items and services can add Square Appointment's booking website on their online store to take bookings.

What to bear in mind?

Even if you don't need to create a Square account to use a booking website with Square Appointment, this scheduling tool works the best with Square's services. It doesn't integrate with Stripe or PayPal. If you do not intend to use Square as the only payment processing tool for your business, Square Appointment might not be ideal. Square Appointment also has limited customizability and doesn't support package and class booking.

Also If you need to host virtual meetings, this scheduling app might not be a good option because it doesn't offer direct integrations with video conference software such as Zoom or Google.

Who is this scheduling app best suitable for?

Square Appointment is best suitable for service-based businesses with physical locations and e-Commerce businesses that leverage Square's products to run the business.

Pricing

There is a free plan for individual users. For 2-5 calendars, it is $60 (2.65% processing fee per credit card present transaction, $0.10 processing fee for Interac chip & PIN or tap sales) For 7-11 calendars, it is $110 (2.65% processing fee per credit card present transaction, $0.10 processing fee for Interac chip & PIN or tap sales) For 11 or more calendars, contact Square for pricing.

See Square's pricing for more details.

SimplyBook.me

SimplyBook.me is an online booking system built for service-based industries. It has an extensive feature set that allows you to create a seamless scheduling flow. You can customize your site from SimplyBook.me's templates or add booking widgets on your website to accept appointments and payments.

Through this scheduling software, you can sell membership, packages, tickets; create coupons and gift cards; and enable waiting list to manage client flow. By integrating with Reserve with Google, Facebook, and Instagram, SimplyBook.me allows you to accept bookings from multiple channels.

Android and iOS apps are available.

What stands out?

SimplyBook.me is an all-in-one solution that offers comprehensive features that cover not only appointment scheduling, but also marketing initiatives, business statistics and online and point-of-sale payments.

In addition, your booking website created through SimplyBook.me is listed automatically on their directory Booking.Page, which helps potential customers to find your business. On the directory page, you can feature reviews and promotions to get better online visibility.

What to bear in mind?

It can be difficult to navigate the extensive list of default as well as custom features offered in SimplyBook.me. Suppose you only need a simple scheduling tool to take appointments on your website without the extra bell-and-whistle features. In that case, you might want to consider another alternative that is easier to use and more cost-efficient.

Compared to other scheduling apps which allow unlimited bookings on a paid plan,  SimplyBook.me has a tiered pricing structure based on the number of bookings included and custom features used.

Who is this scheduling app best suitable for?

Simplybook.me is best suitable for service-based businesses who want an all-in-one solution that supports operations in all aspects of the business and needs more customized features.

Pricing

The free plan includes 50 bookings, 1 custom feature and 5 users. Feature limitations apply. The Basic plan is $8.25/month billed annually or $9.9/month billed monthly. Include 100 bookings, 3 custom features, and 15 users. The Standard plan is $24.9/month billed annually or $29.9/month billed monthly. Include 500 bookings, 8 custom features, and 25 users. The Premium plan is $49.9/month billed annually or $59.9/month billed monthly. Include 2000 bookings, unlimited custom features, and 50 users.

You can try the paid plan with a 14-day free trial and no credit card needed. See SimplyBook's pricing for more details.

Vcita

Vcita is an all-in-one scheduling software that offers tools for client management, billing and invoicing, email marketing campaigns, and automated reminders on top of appointment scheduling.

Through their marketing feature, you can use pre-built templates to customize email and SMS marketing campaigns that drive engagement with your clients. Your emails can be sent as drip campaigns based on client segmentation, ensuring that your marketing tailors to the needs of a specific sector of your client base.

Android and iOS apps are available.

What stands out?

Vcita's Client Portal empowers clients to manage appointments, upload and share files, and track payment history through a friendly dashboard. As the business owner, you can communicate with clients directly from Vcita's inbox.

What to bear in mind?

Due to limited integrations offered by Vcita, you will not be able to integrate this scheduler with your existing workflows. For example, it doesn't sync with popular third-party calendars like Google calendar or Microsoft 365. It also doesn't integrate with leading payment gateways like Stripe or PayPal, limiting your billing and invoicing options.

Even though it offers email marketing campaigns, its functionality is limited compared to more mature email marketing platforms like MailChimp and ActiveCampaign. Vcita doesn't provide direct integrations with any email marketing tools.

There is no free plan available.

Who is this scheduling app best suitable for?

Vcita is best suitable for individual and small service-based businesses that need an all-in-one solution to operate all aspects of the company from appointment booking, to client management, billing & invoicing and email marketing.

Pricing

The Essentials plan is $19/month per seat billed annually or $29/month per seat billed monthly. The Business plan is $19/month per seat billed annually or $29/month per seat billed monthly, including 5,000 campaign recipients and 250 SMS credit. The Platinum plan is $19/month per seat billed annually or $29/month per seat billed monthly, including 10,000 campaign recipients and 500 SMS credit.

There is a 14-day free trial and no credit cared is required. See Vcita's pricing for more details.

Honeybook

Everything your business needs to get it done

Honeybook is an all-in-one client management software for small businesses. It includes a scheduling tool that allows you to create a customized scheduling experience that syncs with Google calendar and send custom reminders to booked clients to reduce no-shows. Through a dedicated portal, your clients can communicate with you about scheduling, contracts, and invoices.

Andriod and iOS apps are available.

What stands out?

What makes Honeybook unique is that in addition to scheduling, it can serve as your business's central hub for managing projects, sending invoices, charging payments, uploading files, and communicating with clients all in one place.

HoneyBooks also has a cost-efficient pricing plan, particularly for solopreneurs and small businesses that are just starting off.

What to bear in mind?

Honeybook's scheduling features are limited to scheduling one-on-one meetings only. It doesn't support scheduling group events, selling packages and subscriptions, and multi-staff and multi-location team scheduling. Honeybook charges a 3% processing fee for credit cards of 1.5% fee for ACH/bank transfers.

Who is this scheduling app best suitable for?

Honeybook is best suitable for individual creative entrepreneurs, freelancers, and small businesses who want an easy-to-use, all-in-one platform to manage a business on all fronts.

Pricing

The Starter plan is at $9 per month, limited to $10k in transactions. The Unlimited plan is $39 per month or $390 per year, with no limit on transactions. You can try their paid plan with a 7-day free trial and no credit card required. See HoneyBook's pricing for more details.

GenBook

Together we build a better business experience

GenBook is a simple all-in-one online appointment scheduling and business management solution that helps small businesses to organize and manage operations.

Through GenBook's Smart Calendar, you can set up color-coded services, schedule recurring bookings, and control split bookings. By connecting to Google, social media platforms, online directories, and your website, you can take appointments from multiple channels, send customizable email notifications, and collect reviews to boost your online presence. It also has a dashboard that displays real-time data on appointment booking history and revenue so you can track your business's performance in real-time.

Android and iOS apps are available.

What stands out?

GenBook offers an extensive suite of features that empower small businesses to manage all aspects of business operations in one place.

Physical stores can receive in-store payments through Genbook's built-in Point of Sale. The solution also integrates with Stripe and Square so you can also accept payments online. You can also list your business on Genbook Business Directory to gain more exposure and generate more leads.

Genbook's pricing structure is straightforward.

What to bear in mind?

GenBook offers many additional features other than scheduling for users. If you only need the core functionality of a scheduling tool for scheduled meetings, other meeting-focused scheduling apps alternatives might be a better choice than GenBook.

There is no free plan available.

Who is this scheduling app best suitable for?

GenBook is best suitable for small service-based businesses such as hair salons, beauty, and wellness businesses that need a simple all-in-one solution.

Pricing

The Solo plan is $300 per seat billed annually or $25/month per seat billed monthly. The Team plan is $588 per seat billed annually or $49/month per seat billed monthly, including 2-5 users The Company plan is $996 per seat billed annually or $83/month per seat billed monthly, including 6-12 users. There is a 30 day free-trial with no credit card required. See GenBook's pricing for more details.

Bookeo

Bookeo is an appointment booking and reservation software that helps small businesses schedule appointments, book classes and courses, as well as reserve tours and activities.

You can embed Bookeo on your website to accept appointments around the clock. Bookeo can sync with Google Calendar, iCal, Outlook Calendar, and Office 365 to keep your schedule updated.

If your business relies on revisiting clients, this scheduler allows you to book recurring sessions, invites clients to join a waiting list, and manages multiple service providers and locations. With Bookeo's analytics capability, you can also generate internal reports to gain insights on your business's up-to-date performance.

Mobile apps are available.

What stands out?

Bookeo can generate gift vouchers, prepaid packages, memberships, and personalized marketing campaigns for service-based businesses that run promotions and marketing.

What to bear in mind?

Compared to other scheduling apps for service-based businesses, Bookeo's interface looks outdated and clunky. Even if you can customize booking widget's look through CSS, it adds extra complexity to the user experience.

There is no free plan.

Who is this scheduling app best suitable for?

Bookeo is best suitable for service-based small businesses, schools, and tour companies.

Pricing

The Solo plan is $14.95 per month with 200 bookings allowed. The Small plan is $29.95 per month with 1,000 bookings and 3 seats allowed. The Standard plan is $39.95 per month with 1,000 bookings and 20 seats allowed. The Large plan is $79.95 per month with 2,000 bookings and 40 seats allowed.

There is a 30-day free free trial with credit card required. See Bookeo's pricing for more details.

Best scheduling app for time polling

Doodle

Meetings made simple

Doodle is an online scheduling software that can be used to schedule meetings and events with clients or coworkers. What makes this scheduler unique is its time polling function which assists you in finding the best time that works for all attendees.

You can create a meeting pool that suggests meeting time slots. Invite attendees to enter their availability, and the host can then select a time slot that works the best for everyone. If you work in an enterprise, Doodle's integrations with Microsoft Teams, Microsoft Exchange Online, Microsoft Office 365, and Outlook add-in make it easy to connect meeting scheduling with existing workflows.

Android and iOS apps are available.

What stands out?

Doodle is known for its time polling feature, which makes coordinating collaborative scheduling simple. You can get a clear view of others' availability and pick a winning time slot quickly.

By auto-detecting timezones, Doodle is ideal for scheduling both small and large meetings that are cross-timezones.

What to bear in mind?

Doodle is not built for scheduling one-on-one meetings and round-robin style team scheduling. Service-based businesses might not find Doodle helpful since it doesn't support booking recurring appointments, selling packages, and accepting payments.

Who is this scheduling app best suitable for?

This scheduling app is most suitable for large teams and enterprises who need a smart way to schedule internal group meetings with other team members.

Pricing

Free plan is available. The Pro plan is $6.95/month per user paid annually. The Team plan is $8.95/month per user paid annually, including up to 5 users.

Enterprises need to contact sales team for pricing. There is a 14-day trial period with no credit card required. You can see Doodle's pricing for more details.

SavvyCal

Scheduling Software Your Recipients Will Love

SavvyCal is a light-weight scheduling tool that makes it easy for you and the meeting link recipient to find the best time to meet. You can quickly create individual booking links for your recipients. In turn, recipients can overlay their calendars on top of your to find the best time slot.

By presenting availability windows in a particular order, you can encourage recipients to select the optimal time. To better control of your day, you can set the limit on the number of meetings you receive per day, week, or month.

What stands out?

SavvyCal has a clean, modern-looking interface that makes it easy to navigate. Its calendar overlay feature allows both the host and attendee to find an optimal time slot quickly.

Another feature that stands out is that you can offer multiple duration lengths for each booking link so that recipients can choose the meeting's length based on their preferences.

What to bear in mind?

SavvyCal is relatively new (launched in 2020) and supports a limited number of direct integrations. There are no features to support team scheduling, group events booking, recurring session booking, and package & subscription scheduling.

There is no free plan and it is desktop only.

Who is this scheduling app best suitable for?

SavvyCal is best suitable for users who need to schedule one-on-one meetings regularly.

Pricing

The Basic plan is $9 per user per month billed annually, or $12/month per user billed monthly. The Premium plan is $20 per user per month billed annually, or $15/month per user billed monthly. Additional features include removable SavvyCal branding and delegated account access.

You can try this scheduling app with a 7-day free trial and no credit card required. See SavvyCal's pricing for more details.

Rallly

Collaborative Scheduling Done Right

Rallly is a lightweight online scheduling app with a time polling feature that makes collaborative scheduling quick. You can create a booking page for your upcoming events and share it with your clients or colleagues. Poll participants can vote for a time that works best for them, and as the host you can then select an optimal date for the entire group.

A new version of Rallly is coming and you can sign up to get early access.

What stands out?

Rally allows its poll participants to vote dates anonymously, which protects their private information from being seen. There is no need to sign up and create accounts. The event host only needs to enter an email address to create polls. This scheduler is free and is open-source, which allows developers to contribute to improving the project.

What to bear in mind?

Right now, time polling is only limited to dates but not specific time slots. In addition, it doesn't offer any integrations, email notifications, customization options, and functionality needed by service-based businesses.

There is no mobile app available.

Who is this scheduling app best suitable for?

Rallly is best suitable for individuals or businesses that need to poll dates to host meetings or events.

Pricing

This scheduler is free.

Arrangr

The leader in integrated scheduling

Arrangr is an online scheduling software that allows you to create a booking link and share it for quick scheduling. It syncs with Google, iCloud, Outlook and Office 365 calendars to check availability and prevent double bookings.

You can set up one-on-one meetings, RSVP or group meetings through Arrangr. This scheduling tool integrates with a wide variety of video conferencing tools such as Zoom, Google meet, GoToMeeting, UberConference and Skype, making it easy to host virtual meetings. Video links are auto-generated with just one click for scheduled events.

What stands out?

To schedule group events, you can share a poll with participants and find the best time slot that works for the entire group. Note that this polling feature is currently in beta.

This scheduling app also has an Intelligent Spot-Finder that offer smart suggestions of restaurants, bars, and cafes for in-person meet-ups. Favorite places can be saved with the meeting history.

What to bear in mind?

Arrangr does not provide features that allow you to accept payments, book recurring sessions, sell packages and subscriptions, and manage clients.

There is no mobile app available.

Who is this scheduling app best suitable for?

Arrangr is best suitable for users who schedule one-time one-on-one or group meetings. It serves professionals working in sales and marketing, education, and recruiting.

Pricing

A free plan is available, unlimited polls up to 15 recipients. The Pro plan is $3.99 per month, unlimited polls up to 20 recipients. The Pro plus plan is $6.99 per month, unlimited polls up to 50 recipients. You can see Arrangr's pricing for more details.

Best scheduling apps for maximum customization

10to8

10to8 is an online appointment scheduling software that lets clients book appointments, make payments, and receive automated reminders. It syncs with Google, Outlook, iCal, Exchange, and Office 365 calendars and accepts payments using PayPal and Stripe.

You can coordinate multiple staff and calendars in different locations. Team members can track payments and booking history through their account. Through a live dashboard, you can generate custom reports to see how your business is performing.

Android and iOS apps are available.

What stands out?

10to8 has a built-in 2-way chat functionality that allows you to communicate with clients and manage rescheduling or cancellations. In addition, 10to8 offers services to help build highly customizable and scalable scheduling solutions for enterprises. They are compliant with EU and UK GDPR regulations and the CCPA.

Being HIPAA compliant, 10to8 can handle medical data in the US, making it a good choice for businesses in the healthcare industry.

What to bear in mind?

10to8's interface and product design look less modern and sleek compared to other scheduling alternatives. Even with client management and reporting features, it might not replace a full-featured CRM.

Who is this scheduling app best suitable for?

10to8 is best suitable for businesses of all sizes and industries. Being compliant with HIPPA also makes it a good choice for healthcare professionals.

Pricing

The Free plan is available but is limited to 100 appointments per month. For 2 staff, the Growth plan is $9.6 per month billed annually or $12 per month billed monthly, 100 appointments per month, customizable branding. For 3 staff, the Growth plan is $20 per month billed annually or $25 per month billed monthly, 300 appointments per month, customizable branding. For 6 staff, the Growth plan is $40 per month billed annually or $50 per month billed monthly, 600 appointments per month, customizable branding.

Contact Sales team for Enterprise plan. You can see 10to8's pricing for more details.

Schedulicity

Schedulicity is an online scheduling app that helps small businesses automate scheduling, receive payments, send emails or text reminders, and build email marketing campaigns. By integrating Facebook and Instagram, you can let people schedule on your favorite social media platforms.

In addition, this scheduling tool offers a variety of features to support class booking and management. You can add class listings, check attendees, set waitlists, and upload waivers in the scheduling flow.

Mobile apps are available.

What stands out?

Schedulicity has a marketplace that helps businesses gain local exposure with potential leads. You can market special promotions and custom package deals to receive more bookings.

For payments, Schedulicity has its own built-in payment processor, Norm. At a rate of  2.5% + $0.15 charged per payment processed, it is less expensive than other payment providers.

What to bear in mind?

It lacks integrations to essential applications such as Google and Microsoft calendar, limiting it from connecting with existing workflows. Without Zoom and Google Meet integration, it is inconvenient to host virtual meetings and events.

Since Schedulicity has its own payment processor Norm, it doesn't offer integrations with Stripe or PayPal, which reduces your flexibility in accepting payments through different payment gateways.

Its paid plan for individual users is more expensive than other scheduling apps on the market.

Who is this scheduling app best suitable for?

Schedulicity is best suitable for service and class-based businesses that take regular appointment bookings from clients.

Pricing

The Free plan is available but can only receive up to 10 bookings per month. The Solo Provider plan is $34.99 per month. The Growing Businesses plan is $44.99 - $84.99 per month, including 5 providers. The Big Businesses plan is $94.99, including 7+ providers.

See Schedulicity's pricing for more details.

Timekit

Scheduling, at scale

Compared to other scheduling apps, Timekit is a unique solution that allows developers to build custom scheduling tools that tailor to a business's needs via their API. Once the scheduling tool is developed, you can configure scheduling rules to match your business, manage staff members, and control integrations from the admin dashboard.

Through Timekit's webhooks, you can build external processes to send custom emails and SMS notifications. Using their payment graphs, you can integrate with payment portals such as Stripe, Brainstree, and Adyen to take payments.

What stands out?

Timekit's core offering is its powerful API, which maximizes flexibility and customization for businesses to build a custom scheduling experience through a simple visual interface.

What to bear in mind?

Since Timekit is an advanced toolkit that requires coding, if your business doesn't have complex scheduling needs and doesn't have in-house developers, you might want to choose off-the-shelf scheduling apps that come with ready-to-serve functionality.

There is no mobile app and free plan available.

Who is this scheduling app best suitable for?

Timekit is best suitable for large organizations, enterprises, platforms, and marketplaces that have complex needs for scheduling and want to build a custom, scalable scheduling process.

Pricing

The Essential plan is $49 per month, including 3 resources, +$15 per additional resource The Professional plan is $149 per month, including 15 resources, +$10 per additional resource The Platform plan is $349 per month, including 75 resources, +$5 per additional resource There is a 14-day free trial with no credit card required. See Timekit's pricing for more details.

Start to receive appointments online today

As you can see, there are many online scheduling apps in the market. Depending on your business's needs, you can prioritize the features that matter to you the most. Choosing the suitable scheduler helps create an efficient and delightful scheduling experience, allowing your clients to schedule appointments anywhere, anytime.

Kat Lu
Co-founder of CozyCal. Wanderlust at heart. Love books and films.

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