Best gym scheduling software

Stop emailing clients back and forth. Give clients the freedom to schedule gym sessions anytime, anywhere with a delightful, all-in-one scheduling software.

Automate your gym's online scheduling flow with ease

Whether you offer kickboxing lessons or cycling classes, create a customized scheduling flow that showcases your gym programs and enables clients to self-schedule classes whenever, and wherever they want it.

Empower clients to self-register classes 24/7
Embed "Schedule Class" button or any custom buttons on your gym's website to enable clients to self-register live or virtual lessons at their convenience. Capture quality leads and boost client conversion right on your website with a delightful scheduling flow.
Share booking page links to accept class bookings from multiple channels
Share booking page and specific training programs URLs with clients in text messages, emails and social media platforms to set up recurring live sessions or virtual fitness group classes. Reduce administrative burden and save time so you can focus on helping your clients get better, faster and stronger.

Keep your gym's schedule updated across multiple calendars

Connect with Google calendar or Outlook calendar to sync your gym's availability across all calendars in real-time, eliminate double-bookings and manage class scheduling easily.

Customize intake form to collect client information
Customize intake form to collect class registration information including client contact details, fitness level and desired fitness goals to deliver tailored workout plans. Export intake form information to spreadsheets or CRMs through Zapier to manage client database.
Send white label automatic email notifications to keep clients informed
Send customized white label confirmation, reminder and cancellation email notifications from your own email domain to keep booked clients informed and reduce no shows. Booked students can cancel and reschedule sessions on their own without contacting you.

Control how your gym gets booked with flexibility

Track scheduled sessions across the entire team on the admin dashboard, manage instructor availability flexibly, and allocate resources more efficiently.

Manage class settings and team availability
Configure your gym programs' settings through event duration, padding time, and booking window. As the admin, team availabilities can be updated flexibly. Individual instructors on the team have the freedom to edit their own course offerings and availability settings.
Manually approve or decline class requests
Reduce no shows by first reviewing client profiles and booking requests, then manually approve or decline event requests. Request pending and decline emails can be customized to better inform students of your decision.

Customize team scheduling to maximize class bookings

With multiple instructors, booked sessions can be auto-assigned to staff members in a round-robin manner or let clients select a specific instructor.

Host one-on-one private sessions or group classes
Instructors can create personal booking pages or add availabilities to the team-wide booking page. Clients have the flexibility to check each instructor's availability and pick a time slot that works best for them. You can also host group events such as live cohort lessons, virtual HIIT sessions or training bootcamps that can enroll up to 500 students.
Boost revenue by selling packaged fitness programs
Create packages of one or multiple fitness classes at a discounted rate and get paid for multiple sessions at once. Customize package receipt to thank clients, and reward your most loyal gym members with special promotion packages.

Power up your gym scheduling software with integrations

Connect CozyCal with apps your are already using to create automated workflows that increase efficiency, reduce overhead and build a strong gym community.

Offer virtual personal training sessions with just one click
Automatically create videoconference meeting links for virtual classes through Zoom or Google Meet. Meeting links are shared with booked clients in email notifications and event calendar description for them to join with just one click.
Accept online payments securely through Stripe
Maximize revenue potential by connecting with Stripe, and set pricing to collect payments right on your booking page securely and seamlessly. You can charge security deposits to discourage no-shows and last minute cancellations. Coupons can also created to offer course discounts.

A scheduling app that takes care of scheduling for your gym

Auto-timezone detection
Got clients who are booking from a different timezone? We got it covered. CozyCal can detect timezone difference automatically so clients can schedule appointments either at their local timezone or in your timezone.
Redirect page
Automatically redirect booking clients to another page (a customized thank you page) for scheduled events, and track site usage and customer conversions.
SMS reminder
Remind students of scheduled lessons and events with automated SMS text messages to reduce no shows (limited to US and Canada only).
Client database
Search client details, track class booking history, and export client contact list for newsletter emailing through a centralized client database.
“For me, CozyCal's SOO easy to use as a scheduling software. The set up was a breeze. Integrating it to the website was easy. From the customers appearance (those who visit my website to schedule), CozyCal looks very clean. Very user-friendly appointment scheduler.
“Our team at What Works love CozyCal. Compare to other scheduling software, it's so simple, straightforward and beautiful. We use CozyCal to book podcast recordings and chat sessions. When we switched over from Acuity to CozyCal for scheduling, it felt great."
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