Best massage therapist scheduling software

Grow your massage clinic by empowering clients to schedule appointments anytime, anywhere with a delightful, all-in-one scheduling software.

Build a stress-free online scheduling flow for your clients

Create a customized, professional booking page that showcases your massage therapy and treatment services, automates client scheduling and increases client intake.

Accept appointments on your website 24/7
Add a "Book Now" button or use any custom button on your massage clinic's website to enable visitors and clients self-schedule therapy sessions around the clock. Capture quality leads, increase client conversion and build trust with your client base.
Share booking page links to maximize bookings
Share booking page and service type URLs with new and existing clients in text messages, emails and social media platforms to set up subsequent therapy sessions or regular appointments. Save time, reduce administrative burden so you can focus on provide better care to your clients.

Keep your schedule updated across multiple calendars

Connect with Google calendar or Outlook calendar to sync your real-time availability across all calendars, eliminate double-bookings and manage appointments easily.

Customize intake form to collect information
Customize intake form to collect important client information including their contact details, therapy needs and treatment history to better prepare for scheduled appointments. Export intake form information to spreadsheets or CRMs through Zapier to manage client database.
Send white label automatic email notifications to keep clients in the loop
Send customized white label confirmation, reminder and cancellation email notifications from your practice's own domain to keep clients informed and reduce no shows. Clients can cancel and reschedule appointments without contacting you to save time.

Set up an efficient scheduling flow for your message clinic

View all scheduled therapy sessions at a glance across the team on the admin dashboard, cancel or reschedule appointments as needed, and manage staff availabilities flexibly.

Control how therapy sessions are booked
Need more time to prepare and clean the room in between therapy sessions? You can easily manage service availability through event duration, padding time, and booking window. As the admin, team availabilities can be updated to maximize client bookings. Individual staff members also have the freedom to edit their own event and availability settings.
Enable booking requests to approve or decline appointment requests
Review appointment booking requests first before manually approve or decline the requests to confirm appointments and filter unwanted bookings. You can customize request pending and decline emails ti better inform clients of your decision.

Customize CozyCal to fit your team's scheduling needs

With a team of massage therapists, booked appointments can be auto-assigned to staff in a round-robin manner or let clients select their preferred therapist.

One-on-one appointments with select massage therapist
Staff members can create personal booking pages or add availabilities to the team-wide booking page. Clients have the freedom to check each massage therapist's availability and schedule with the therapist that is the most convenient for them.
Host group sessions to train therapists and grow client base
Whether you are hosting group training sessions, education webinars or special events,  you can accept bookings from up to 500 guests. Configure when reminder emails are sent out to best inform attendees.

Power up your massage scheduling software with integrations

Integrate with third-party apps you are already using to create automated workflows that increase efficiency and save time for your entire massage clinic.

Offer virtual consultations to accommodate client needs
Automatically create videoconference meeting links for virtual consultations or meetings through Zoom or Google Meet. Meeting links are shared with booked clients in email notifications and event calendar description for them to join with just one click.
Accept online payments securely through Stripe
Connect with Stripe, set pricing for massage therapy services and collect deposits or full payments right on your booking page securely and seamlessly. Convenient for both you and your clients.

A scheduling app that drives growth for your massage clinic

Auto-timezone detection
Detect timezone difference automatically so clients can schedule events either at their local timezone or in your timezone.
Package booking
Sell massage therapy appointments in packages, offer discounts on bulk purchase sessions, and get paid for multiple appointments at once.
SMS reminder
Remind guests of scheduled events with automated SMS text messages to reduce no shows (limited to US and Canada only).
Client database
Search scheduled guests, track booking history, and export client contact list for newsletter emailing or data analytics all through a centralized client database.
“For me, CozyCal's SOO easy to use as a scheduling software. The set up was a breeze. Integrating it to the website was easy. From the customers appearance (those who visit my website to schedule), CozyCal looks very clean. Very user-friendly appointment scheduler.
“Our team at What Works love CozyCal. Compare to other scheduling software, it's so simple, straightforward and beautiful. We use CozyCal to book podcast recordings and chat sessions. When we switched over from Acuity to CozyCal for scheduling, it felt great."
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