Best counseling scheduling software

Build an automated online scheduling flow for your counseling business with a delightful, reliable scheduling software.

Streamline client onboarding with a customized online scheduling flow

Create a customized, professional booking page that displays your counseling services, highlights branding, and enables clients to directly schedule appointments on your website.

Let clients self-schedule appointments 24/7
Add a "Book Now" button or use any custom button on your counseling practice's website to encourage visitors to self-schedule appointments even during off-business hours. Capture quality leads and increase conversion.
Share the booking page link for easy booking
Share your booking page's URL with new and existing clients in text messages, emails and social media platforms to set up initial consultations or regular check-in sessions. Save time so you can focus on building stronger client relationships.

Keep you schedule updated across multiple calendars

Connect with Google calendar or Outlook calendar to keep your real-time availabilities updated and avoid missed appointments or double-bookings.

Customize intake form to collect information
Customize intake form to collect important client information such as their contact details, counseling needs or specify service policies to better prepare for scheduled sessions and attend to your clients.
Send white label automatic email notifications
Send automatic white label confirmation, reminder and cancellation email notifications from your practice's own domain to keep booked clients informed and reduce no shows, with your branding highlighted.

An efficient way to schedule and manage appointments

On the admin's calendar, you can have an overview of all scheduled appointments across the team and control how your practice is booked.

Manage event settings and your team's availability
Manage availabilities of your practice's counseling services by setting event duration, padding time, and booking window. Team availabilities can be easily updated by admins who can invite or remove team members anytime.
Approve or decline appointment booking requests
Enable booking requests to review appointment  requests first before manually approve or decline the requests. Request pending and decline emails can be customized to communicate with guests with clarity about your decision.

Customize team scheduling flow to maximize bookings

With a team of counseling therapists, appointments can be auto-assigned to staff in a round-robin manner or let clients pick the therapist they prefer to meet.

One-on-one meetings with select therapists
Therapists can add their availabilities to shared event types or create their personalized booking page. Clients have the freedom to see each therapist's calendar, view their schedule, and book with the therapist of their choice.
Schedule group sessions to grow your client base
Whether you are hosting group therapy sessions, focus group studies or promotion webinars, a time slot can accept bookings from up to 500 guests. You can configure when reminder emails are sent out to best inform attendees.

Power up your counselling scheduling software with integrations

Connect with your favorite apps to create custom workflows to help run your practice better and grow faster.

Host virtual counseling sessions with just one click
Integrate with Zoom or Google Meet to generate unique meeting links for virtual meetings. No matter where your client is located, you can help them and chat face-to-face.

Accept online payments securely
Connect with Stripe, set pricing for counselling services and collect payments right on your booking page securely and seamlessly.

A scheduling app that drives growth for your counseling practice

Auto-timezone detection
Have clients at a different timezone? No worries. CozyCal detects timezone difference automatically so clients can schedule events either at their local timezone or in your timezone.
Package booking
If you provide recurring counseling sessions, you can sell packages, offer discounts on bulk purchase sessions, and get paid for multiple appointments in advance.
SMS reminder
Remind guests of scheduled events with automated SMS text messages to reduce no shows (limited to US and Canada only).
Client database
Search scheduled guests, track booking history, and export client contact list for newsletter emailing or data analytics all through a centralized client database.
“CozyCal has helped my team convert 50% more customers through the website. It frees up more time for my team to talk to clients on the phone. It's super easy to install and use. I highly recommend it.”
“Our team at What Works love CozyCal. Compare to other scheduling software, it's so simple, straightforward and beautiful. We use CozyCal to book podcast recordings and chat sessions. When we switched over from Acuity to CozyCal for scheduling, it felt great."
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