Best tutor scheduling software

Empower students to schedule tutoring sessions anytime, anywhere with a delightful, all-in-one scheduling software.

Build an automated online scheduling flow for your students

Whether you offer language tutoring sessions to teach English or assisting students in learning science subjects, create a customized booking page that showcases tutoring sessions, enable students self-schedule classes, and reduces time spent on administrative tasks.

Empower students to self-register classes around the clock
Embed "Book Now" button or any custom buttons on your tutoring website to empower students to self-register classes anytime they want. Capture quality leads and increase student conversion right on your website with a modern client onboarding process.
Share booking page link to accept class bookings from multiple channels
Share booking page and specific class URLs with students in text messages, emails and social media platforms to set up recurring tutoring sessions or regular progress check-ins. Save time so you can focus on helping your students improve and thrive.

Keep your tutor schedule updated across multiple calendars

Connect with Google calendar or Outlook calendar to sync your personal schedule and available hours across all calendars in real-time, eliminate double-bookings and manage tutoring sessions easily.

Collect student information through intake form
Customize intake form to collect important registration information including student contact details and academic needs to better prepare tailored tutoring plans. Export intake form information to spreadsheets or CRMs through Zapier to manage student database.
Send white label automatic email notifications to keep students informed
Send customized white label confirmation, reminder and cancellation email notifications from your own email domain to keep booked students informed and reduce no shows. Booked students can cancel and reschedule meetings on their own without contacting you.

Control how your tutoring services get booked

You can get a bird's eye-view of all scheduled classes on the admin dashboard, cancel or reschedule classes, and allocate tutoring resources more efficiently.

Manage service settings and team availability
Set your tutoring services' settings through event duration, padding time, and booking window. As the admin, team availabilities can be updated flexibly. Individual tutors on the team have the freedom to edit their own services and availability settings.
Manually approve or decline class requests
Reduce no shows by first reviewing tutoring session booking requests, then manually approve or decline requests. You can customize request pending and decline emails to better inform students of your decision.

Customize your tutoring team's scheduling flow to maximize class bookings

With a team of teachers, booked classes can be auto-assigned to tutoring staff in a round-robin manner or let students select a specific tutor.

Host one-on-one tutoring sessions or group classes
Tutors can create personal booking pages or add availabilities to the team-wide booking page. Students have the flexibility to check each tutor's availability and pick a time slot that works for both parties. You can also host group events such as promotion webinars, group classes or education bootcamps that can schedule up to 500 attendees.
Sell classes in package to boost revenue and keep students engaged
Create packages of one or multiple classes at a discounted rate and get paid for multiple sessions at once. You can customize package receipt to thank students, and reward your most loyal students by creating special promotion packages.

Power up your tutor scheduling software with integrations

Connect CozyCal with apps your are already using to create automated workflows that increase efficiency and reduce overhead task switching.

Offer virtual tutoring sessions with just one click
Automatically create videoconference meeting links for virtual classes through Zoom or Google Meet. Meeting links are shared with booked students in email notifications and event calendar description for them to join with just one click.
Accept online payments securely through Stripe
Connect with Stripe, set pricing of tutoring services and collect payments right on your booking page securely and seamlessly. You can charge security deposits to discourage no-shows and last minute cancellations.

A scheduling app that takes care of scheduling for your tutoring business

Auto-timezone detection
Got students who are booking from a different timezone? We got it covered. CozyCal can detect timezone difference automatically so students can schedule appointments either at their local timezone or in your timezone.
Redirect page
Automatically redirect students to another page (a customized thank you page) for booked events, and track site usage and customer conversions.
SMS reminder
Remind students of scheduled tutoring sessions and events with automated SMS text messages to reduce no shows (limited to US and Canada only).
Student database
Search student details, track tutoring session booking history, and export student contact list for newsletter emailing through a centralized client database.
“For me, CozyCal's SOO easy to use as a scheduling software. The set up was a breeze. Integrating it to the website was easy. From the customers appearance (those who visit my website to schedule), CozyCal looks very clean. Very user-friendly appointment scheduler.
“Our team at What Works love CozyCal. Compare to other scheduling software, it's so simple, straightforward and beautiful. We use CozyCal to book podcast recordings and chat sessions. When we switched over from Acuity to CozyCal for scheduling, it felt great."
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